Pasona N A, Inc. Is Hiring A Project Admin Assistant

Join our dynamic team as a Japanese bilingual Project Admin Assistant in Palo Alto! This part-time role offers a fantastic opportunity to work in a collaborative, startup-like environment with flexible responsibilities.

📝 Job Title: Project Admin Assistant

Language: Japanese bilingual

Status: Temporary, Part-time (20 hours/week)

Location: Palo Alto, CA
Wage: $25.00 - $35.00/hour (based on experience)
Work Style: Office work only (no remote work available)
Work Hours: 8 hours/day, between 9:00 am - 6:00 pm (lunch break unpaid)

🌍 Industry & Environment

• Industry: Real Estate / Business Incubation
• Work Location: In-Office (Palo Alto, CA)
• Flexible work options: Not available (onsite role)

🎯 Required Qualifications

• Language Skills: Business-level Japanese-English bilingual communication
• Experience: Prior experience in a corporate or professional office environment
• Skills:
  • Strong interpersonal skills for professional interactions with guests and stakeholders
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint)
  • Attention to detail for administrative tasks
  • Effective time management and multitasking abilities
  • Basic English communication skills for emails and conversations
  • Professional business etiquette, especially in Japan-related settings
  • Comfortable working in a team-oriented, startup-like environment

🛠️ Responsibilities

• Serve as front desk reception and greet visitors and tenants
• Respond to inquiries via email, phone, and contact forms
• Provide administrative support: document creation, scheduling, and coordination
• Assist in planning and executing events, including setup and vendor coordination
• Support community engagement and communication with facility users
• Manage administrative tasks related to facility operations and daily activities
• Update website and online event announcements
• Assist with meeting coordination and prepare meeting minutes
• Maintain organized records, databases, and documentation
• Support general office functions, including mail handling and communication
• Ensure a professional, tidy, and welcoming working environment

📩 How to Apply

Interested candidates are encouraged to send their resume to abutterfield@pasona.com.