PASONA N A, INC. Is Hiring A Project Admin Assistant

Join our dynamic team as a Japanese Bilingual Project Admin Assistant and play a vital role in supporting innovative startups within a vibrant incubation center in Palo Alto, California. 📍

Overview

We are looking for an organized, proactive, and detail-oriented professional to facilitate daily operations, coordinate events, engage with the community, and manage administrative activities in a collaborative environment. If you thrive in a fast-paced startup setting and have excellent communication skills in Japanese and English, we want to hear from you!

Industry & Location

• Industry: Startup Incubation / Innovation Support / Government-Related Programs
• Location: On-site – Palo Alto, California

Work Schedule & Overtime

Enjoy a flexible schedule with two options:

• Option 1:
• Monday morning (4 hours)
• Tuesday & Thursday (8 hours each)
• Option 2:
• Monday afternoon (4 hours)
• Wednesday & Friday (8 hours each)

🕘 Work hours are between 9:00 AM – 6:00 PM with an unpaid lunch break. Overtime is generally not required, but advance notice will be provided if needed.

Required Qualifications

• Language Skills: Business-level Japanese and English communication
• Environment: Comfortable working in a startup and collaborative setting
• Skills: Interpersonal, communication, and presentation skills
• Proactivity: Ability to interact proactively with facility users, guests, and event participants
• Knowledge: Understanding of Japanese business culture and government practices
• Organization: Strong multitasking and organizational abilities
• Professionalism: High ethics and awareness of business compliance
• Tools: Experience with Slack, Google Workspace, and social media platforms
• Interest: Passion for startups, entrepreneurship, or innovation ecosystems
• Teamwork: Ability to work effectively with diverse communication styles

Key Responsibilities

Operations & Front Desk Support

• Greet visitors and serve as the main point of contact
• Respond to inquiries via email, website, LinkedIn, and other channels
• Coordinate scheduling, facility access, and daily operations

Community & Member Support

• Assist with member recruitment and application processes
• Manage onboarding, contracts, and member records
• Maintain organized databases and documentation
• Respond professionally and promptly to member inquiries

Event Coordination

• Support planning and execution of events, workshops, and exhibitions
• Handle logistics, setup, registration, and post-event follow-up
• Assist with venue rentals and internal programs
• Track attendance, feedback, and engagement metrics

Facility & Logistics Management

• Maintain a clean and professional environment
• Manage office supplies, inventory, and vendors
• Handle incoming mail, packages, and equipment reservations

Communications & PR

• Manage content on LinkedIn and other social platforms
• Support website updates and digital communications
• Promote community activities and member achievements

Administrative Support

• Prepare reports, presentations, and internal documents
• Organize digital assets and maintain records
• Assist with general administrative tasks

Additional Duties

Other responsibilities may be assigned by management as business needs evolve. 🚀