BIRK Is Hiring A Polish Speaking Office Manager

Join Our Team as an Office Manager!

We're seeking a highly organized and proactive Office Manager who thrives in a busy environment, can effectively manage a team of two, and supports our important Polish clients by overcoming language barriers. Experience with QuickBooks is essential. If you're ready to take charge and contribute to a dynamic workplace, we'd love to hear from you!

What You'll Be Responsible For

Customer Service 📞

• Handling incoming calls, emails, texts, and walk-in clients
• Preparing and sending quotes based on information received from PLS
• Receiving and processing orders and payments
• Maintaining a calendar of current jobs and crew assignments
• Sending PDFs of plats to customers
• Preparing and notarizing Wavérs of Lien

Note: QuickBooks proficiency is a must!

PLS Support Tasks 🗂️

• Phone screening
• Initial plat check: verifying legal details, typos, and dimensions
• Reviewing ALTA documents as needed
• Distributing fieldwork and checking progress
• Assigning tasks to subcontractors

Office Administration 📝

• Updating the Job Database (Info Retriever)
• Maintaining the Subdivision Library
• Preparing Subdivision Certificates as needed
• Ensuring all licenses are current
• Collaborating with IT for updates and resolving server/computer/printer issues

Bookkeeping & Financial Tasks 💼

• Preparing and sending Service Agreements for A Spiewak and AJ Surveying
• Preparing & sending invoices
• Accounts Receivable & Accounts Payable management
• Collections and daily deposit generation
• Entering employee timesheets (bi-weekly)
• Producing monthly statements and reports as needed
• Calculating subcontractor commissions (monthly)
• Reconciling AJ Surveying orders and payments (monthly)
• Weekly updates to the job database

Marketing & Website Management 🌐

• Review and analyze Google Ads: text, budgets, functionality
• Add or update images and ads when necessary
• Maintain website by checking for broken links, updating text, replacing outdated examples, and managing service information

Your Role & Benefits 🎉

You will have full control over your responsibilities and oversee a staff of two. We offer comprehensive benefits, and work hours are from 8:00 am to 5:00 pm, Monday through Friday.

Interested? Apply Today! 📄

Please submit your resume for review. We look forward to considering you for this exciting opportunity.

Equal Employment Opportunity 🌍

The Salem Group provides equal employment opportunities to all qualified candidates without regard to race, color, ancestry, national origin, sexual orientation, marital status, religion, age, disability, gender identity, genetic information, military service, or any other protected category by law.

AI Employment Notice 🤖

Salem utilizes technology-assisted tools, including artificial intelligence, for recruiting and applicant matching. Final employment decisions rest with Salem personnel.

About BIRK Staffing 💼

BIRK Staffing is always seeking talented, reliable, and dedicated individuals to join our team. We review every submitted resume and aim to assist you in finding temp-to-hire or direct hire opportunities with reputable firms offering competitive wages, benefits, and growth potential. We also provide interview preparation tips and resume-building resources to support your job search.