Makonis Is Hiring A Korean Bilingual Project Coordinator

Join us as a Contract Administrator in Jersey City, NJ, on a long-term onsite basis, supporting contract workflows and ensuring compliance across multiple departments. 🚀

Position Summary

Provide administrative and operational support to the IDN Task Force by managing contract documentation, coordinating cross-functional reviews, and tracking approval workflows. This role emphasizes efficient handling of confidentiality agreements (NDAs), direct supplier agreements, and consulting agreements through structured documentation control, internal coordination, and compliance tracking. Although it does not involve commercial negotiations, this position is critical in maintaining organized, accurate, and timely contract processes.

Key Roles and Responsibilities

Contract Management & Documentation

• Manage NDAs, direct supplier agreements, and consulting agreements
• Track contract status from initiation through execution
• Maintain executed contracts and version history
• Manage contract filing systems and document organization
• Monitor open items and alert internal stakeholders of missing approvals

Cross-functional Coordination

• Coordinate contract review processes with Legal, Finance, Trade, and Pricing teams
• Ensure departmental involvement before contract execution
• Follow up on pending reviews and approvals
• Support scheduling and documentation related to contracts

Compliance Tracking & Process Support

• Maintain and update the contract tracker in real time
• Monitor approval statuses and documentation completeness
• Support internal compliance procedures related to contract management
• Prepare contract status summaries for leadership as needed

Work Experience

• 2–5 years of relevant experience in administrative support, contract coordination, operations, or related roles preferred
• Ideal for junior to mid-level professionals (Associate to Manager level)
• Experience in pharmaceutical, healthcare, or corporate environments preferred
• Exposure to document management, contract tracking, or compliance workflows is a plus
• Project coordination experience is advantageous but not required

Qualifications

• Strong organizational skills with high attention to detail
• Ability to manage multiple agreements simultaneously
• Comfortable working with cross-functional teams
• Proficiency in Microsoft Outlook, Excel, Word, and PowerPoint
• Experience with Concur or similar expense/administrative systems preferred
• Ability to handle confidential information appropriately
• Strong written and verbal communication skills
• Bilingual in Korean is a plus

Education

• Associate or bachelor’s degree in Business Administration, Management, Healthcare Management, Life Sciences, or a related field

Core Competencies

• Detail-oriented and organized
• Process-driven with strong follow-up skills
• Reliable and accountable
• Professional communication skills
• High integrity and discretion when handling sensitive information