Activ8 Recruitment and Solutions Is Hiring A Japanese English Bilingual Administrative Assistant

Join a dynamic international manufacturing and automation company as an Administrative Assistant, providing essential support across operations and engineering teams in Boise, Idaho. 🌍

📄 Job Title: Administrative Assistant - Manufacturing Operations Support

🌟 Location: Boise, Idaho

🔎 Position Summary

A growing global leader in manufacturing and automation seeks an Administrative Assistant to facilitate smooth office and operational workflows for a technical services team. This role is vital in supporting communication between U.S. and Japan-based staff, assisting visiting employees and contractors, and maintaining efficient office operations in a fast-paced project environment.

📝 Essential Duties and Responsibilities

• Office Support: Provide general administrative assistance to operations and engineering teams.
• Language Support: Serve as a Japanese-English interpreter and translator for employees, visitors, and business communications.
• Relocation Assistance: Help international staff with housing, banking, transportation, and other relocation needs.
• Travel Coordination: Arrange domestic and international travel for employees, engineers, and business partners.
• Office Management: Maintain supplies, equipment, and overall organization of the office.
• Reception Duties: Handle incoming calls, greet visitors, coordinate vendor visits, and manage deliveries.
• Meeting & Event Support: Book meeting rooms, organize event spaces, and coordinate vendor services for meetings and events.
• Shipping & Logistics: Oversee parcel shipping and receiving, maintain shipment records, and support warehouse activities for project materials and equipment.
• International Coordination: Assist in resolving shipping and customs issues for inbound international materials and maintain ongoing communication between U.S. offices and overseas locations.
• Administrative Documentation: Organize files, reports, and records; enter and update data in company systems and spreadsheets.
• Team Support: Provide backup assistance to administrative team members, including onboarding activities, badge processing, and system access setup.
• Moving & Housing Arrangements: Coordinate temporary housing, furniture, and related logistics for project and visiting staff.

🎯 Qualifications

• High school diploma or equivalent required.
• At least two years of administrative, office support, or coordination experience.
• Japanese-English bilingual skills, both verbal and written, are mandatory.
• Excellent organizational, communication, and multitasking abilities.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Experience with office equipment and business software systems.
• Capacity to work independently, handling multiple priorities in a team environment.

✨ Preferred Skills

• Experience supporting manufacturing, engineering, logistics, or technical teams.
• Knowledge of international business coordination and cross-cultural communication.
• Strong problem-solving and customer service skills.

🚗 Travel & Physical Requirements

• Occasional domestic travel, up to approximately 10%.
• Valid driver’s license with a clean driving record.
• Regular use of computers and office equipment.
• Ability to sit for long periods; occasional standing, walking, bending, or lifting up to 25 pounds regularly and 50 pounds occasionally.

🏢 Work Environment & Compensation

This position is primarily based in an office environment, with occasional exposure to warehouse, industrial, or project site settings. Noise levels are generally moderate.

Pay Range: $24.09 – $29.02 per hour

Benefits include: 401(k) with matching, dental & health insurance, paid time off

📅 Experience & Location

• Minimum of 3 years in office/clerical work is required.
• Japanese language proficiency is mandatory.
• Must be able to commute to Boise, ID.
• Work primarily on the road, supporting various locations.