The Phoenix Group Is Hiring An Executive Assistant Paralegal

Executive Assistant / Paralegal – NYC | Non-Profit Sector

Join a dedicated non-profit organization in New York City as an Executive Assistant/Paralegal, providing essential administrative and legal support to help advance their impactful mission. 🌍

Daily Responsibilities

Project & Legal Operations

• Monitor legal project progress, manage timelines, and ensure key follow-ups are completed
• Facilitate contract execution processes, including electronic signatures and notarizations
• Maintain standard legal templates and documentation
• Perform legal research, especially on authentication, apostilles, and immigration matters
• Handle in-person visits for document processing within NYC, such as certifications and apostilles
• Support governance tasks like drafting resolutions and maintaining meeting records
• Organize both physical and digital filing systems for legal records

Administrative & Executive Support

• Serve as the primary support for the General Counsel and the legal team
• Coordinate vendor onboarding, track spending, and process reimbursements alongside Finance
• Assist in creating and sharing legal memos, documents, and internal communications
• Manage executive calendars and arrange travel logistics as needed ✈️

Skills & Qualifications

• Educational background: Bachelor’s degree, Associate’s degree, or accredited Paralegal Certificate 🎓
• Experience: Proven track record in legal or executive support roles (e.g., legal assistant, paralegal, secretary)
• Knowledge: Familiarity with legal procedures, research methods, and document legalization (apostilles)
• Organizational skills: Excellent attention to detail and multitasking capabilities
• Technical proficiency: Microsoft Office 365, Zoom, DocuSign, and similar platforms
• Preferred certifications: Notary Public (highly desirable)
• Language skills: Russian and/or Hebrew are a bonus
• Personal commitment: Strong dedication to humanitarian work or global Jewish service is highly valued ✡️🌏

About The Phoenix Group Advisors

We are an equal opportunity employer dedicated to fostering a diverse and inclusive workplace. We prohibit discrimination and harassment of any kind, striving to attract talented individuals from all backgrounds and ensure equal employment opportunities for all applicants and employees. 🤝