Makonis Is Hiring A Contract And Document Administrator

Contract and Document Administrator – Jersey City, NJ (Onsite) 🚧

Note: Korean bilingual proficiency is preferred for this role.

Position Summary

📝 Provide essential administrative and operational support to the IDN Task Force by managing contract documentation, coordinating cross-functional reviews, and tracking approval workflows. This role ensures the smooth execution of confidentiality agreements (NDAs), supplier agreements, and consulting agreements through structured documentation control, internal coordination, and compliance tracking. While it does not involve commercial negotiations, it plays a vital part in keeping contract workflows organized, accurate, and timely.

Key Roles and Responsibilities

Contract Management & Documentation 🗂️

• Manage NDAs, supplier agreements, and consulting agreements
• Track contract status from initiation to execution
• Maintain executed contracts and version history
• Oversee contract filing system and document organization
• Monitor open items and alert internal stakeholders of missing approvals

Cross-functional Coordination 🔄

• Coordinate contract review processes with teams such as Legal, Finance, Trade, and Pricing
• Ensure departmental involvement before contract execution
• Follow up on pending reviews and approvals
• Support contract-related scheduling and documentation efforts

Compliance Tracking & Process Support ⚙️

• Maintain and update the contract tracker in real-time
• Monitor approval statuses and documentation completeness
• Support internal compliance procedures related to contracts
• Prepare contract status summaries for leadership as needed

Work Experience 💼

• 2–5 years of relevant experience in administrative support, contract coordination, operations, or similar roles (preferred)
• Junior to mid-level professionals (Associate to Manager level)
• Experience in pharmaceutical, healthcare, or corporate environments (preferred)
• Knowledge of document management, contract tracking, or compliance workflows (a plus)
• Project coordination experience is desirable but not required

Qualifications ✅

• Strong organizational skills with high attention to detail
• Ability to manage multiple agreements simultaneously
• Comfortable working with cross-functional teams
• Proficiency in Microsoft Outlook, Excel, Word, and PowerPoint
• Experience with Concur or similar expense/administrative systems (preferred)
• Ability to handle confidential information appropriately
• Excellent written and verbal communication skills
• Bilingual in Korean (preferred)

Education 🎓

• Associate or bachelor’s degree in Business Administration, Management, Healthcare Management, Life Sciences, or related fields

💼 Also, feel free to share your resume with us at gunjan.t@makonissoft.com at your earliest convenience.