Equisoft Is Hiring A Bilingual_Administrative Assistant

Join Equisoft as an Administrative Assistant in Philadelphia! 🚀

Equisoft is a global leader in digital insurance and investment solutions, dedicated to innovation and employee satisfaction. Discover this stimulating opportunity to be the heart of our Philadelphia office and support our dynamic team across regions.

About Equisoft 🌍

Equisoft is a worldwide provider of advanced insurance and investment digital solutions, trusted partner to over 250 top financial institutions. We deliver a comprehensive ecosystem of scalable, end-to-end solutions to navigate the challenges of digital disruption. Our diverse, multicultural team is based across North America, the Caribbean, Latin America, Europe, Africa, Asia, and Australia, working together to solve complex problems with innovative technology and industry expertise.

Why Choose Equisoft? 💼

• Join a stable organization with over 950 dedicated employees
• Enjoy opportunities for career growth and advancement
• Work in a stimulating and inclusive environment

Role Overview 📝

The Administrative Assistant reports to the Manager, Facilities & Operations and plays a vital role in ensuring the smooth running of our Philadelphia office, fostering a positive and engaging workplace environment.

You will serve as a key contact for teams in both Philadelphia and LATAM regions, collaborating with business teams and building management to create an effective and welcoming office space. You will also organize social events and contribute to nurturing a vibrant office community.

Your Day with Equisoft ⭐

• Location: Philadelphia, US
• Work Mode: Primarily office-based
• Type: Full-time, permanent
• Benefits: Medical, Dental, Telemedicine, Quarterly Retirement Fund Enrollment (US), starting the 1st of the month following hire
• Hours: 40 hours/week, flexible scheduling
• Internal Title: Administrative Assistant
• Learning & Development: LinkedIn Learning, Udemy, LOMA Courses, Equisoft University

Employee-Oriented Administrative Tasks 🤝

• Support onboarding for new employees (parking, access, etc.)
• Coordinate social club activities and corporate events (parties, welcome sessions, etc.)
• Organize employee events and ad-hoc activities such as catering
• Assist with corporate travel arrangements (Concur, travel bookings, follow-ups)
• Collaborate with IT team to ensure office facilities and equipment are functional
• Implement initiatives to enhance employee happiness

Administrative Responsibilities 🗃️

• Manage office administration needs: mailing, shipping, supplies
• Coordinate with building management on issues, reports, and tickets
• Distribute critical building or site information to staff
• Assist with office layout and seating arrangements
• Respond promptly to customer and supplier inquiries
• Support logistics for regional corporate events with the Vice-President

Requirements 🎯

Technical Skills 💻

• Bachelor's Degree or College Diploma (or in progress)
• 1-2 years of relevant experience
• Proficiency in MS Office Suite
• Strong computer literacy and system familiarity
• Fluent in English and Spanish (spoken and written)

Soft Skills 🌟

• Excellent organization and prioritization abilities
• Analytical and problem-solving mindset
• Effective communication, synthesis, and writing skills
• Capacity to multitask in a fast-paced environment
• Team spirit, tact, diplomacy, autonomy, discipline
• Stakeholder management balancing business, regulation, and service needs
• Strong customer service orientation

Equal Opportunity & Application Notice ✨

Equisoft is committed to fostering diversity and is an equal opportunity employer. All qualified applicants will be considered without regard to race, gender, religion, or other protected categories. Click here to view all career opportunities.

We appreciate your interest. All applications will be reviewed, and only shortlisted candidates will be contacted. By applying, you consent to data collection and background checks necessary for employment verification.