Robert Half

United States

English

Spanish

Robert Half Is Hiring A Bilingual Executive Assistant

Join a dynamic healthcare organization as a Bilingual Executive Assistant in Lawrence, Massachusetts, and play a vital role in supporting academic and research initiatives through exceptional administrative assistance. This contract-to-permanent role offers growth, skill development, and the chance to make a meaningful impact. 🚀

About the Position

We are seeking a detail-oriented Executive Assistant to provide comprehensive administrative support within a vibrant healthcare environment. The ideal candidate will have a background in administration or healthcare, with proficiency in data management and research coordination, along with fluency in Spanish.

Key Responsibilities 🎯

Primary Liaison: Manage student elective rotations with medical schools nationwide, including applications, acceptances, and communications.
Data Management: Organize and maintain residency data needed for accreditation, evaluations, and scholarly reports.
Administrative Support: Assist residency leadership, including the Research and Medical Student Directors.
Research Coordination: Support grant writing, manuscript preparation, conference submissions, and oversee research assistants.
Meeting Preparation: Facilitate weekly faculty meetings by preparing materials, arranging breakfast, and setting up literature.
Calendar & Travel: Manage calendars, book travel, and coordinate meetings to ensure efficient operations.
Data Tasks: Use advanced Excel functions and formulas for daily data management.
Independent Work: Operate with minimal supervision, demonstrating professionalism and attention to detail.
Team Collaboration: Work closely with team members to maintain workflow and address program needs.

Qualifications ✅

Bachelor’s degree with at least three years of administrative experience, preferably in academic or healthcare settings.
Strong organizational skills with the ability to multitask independently.
Proficiency in Microsoft Excel, including advanced functions and formulas.
Experience with calendar management, travel planning, and coordinating executive meetings.
Effective communication skills for liaising with stakeholders in academic and healthcare environments.
Experience in research administration or data management is highly desirable.
Flexibility to work onsite one day per week for faculty meeting preparations.
Attention to detail and adaptability to evolving team requirements.
Bilingual proficiency in Spanish is a MUST! 🇪🇸

About Robert Half & TalentMatch®

Robert Half is the world's premier talent solutions firm, connecting highly qualified professionals with top companies across various industries including finance, technology, marketing, legal, and administrative roles.

We offer contract, temporary, and permanent placements, providing access to competitive pay, benefits such as medical, dental, vision, and life insurance, and online training resources. Download the Robert Half app for easy job applications, notifications, and more! 📱

Additional Information

All applicants for U.S. job openings must be legally authorized to work in the United States. Contract professionals are eligible for benefits and company-sponsored 401(k) plans. For more details, visit roberthalf.gobenefits.net.

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