Melio Is Hiring A Workplace Operations Manger

Workplace Operations Manager

Join Melio as a Workplace Operations Manager in NYC and be the heart of our office, ensuring smooth daily operations, fostering company culture, and making a lasting impact!

Location

New York City 🗽
5 days in-office requirement

Qualifications

• Experience: 5+ years in office operations, management, or as an Executive Assistant within a high-growth startup environment.
• Leadership: Strong leadership abilities with experience collaborating with global teams. Confident presence to engage employees at all levels.
• Technical Skills: Proficient with workplace tools such as Mac, Google Suite, Microsoft Office, A/V equipment, and more.
• Financial Knowledge: Experience managing budgets, expense tracking, and vendor negotiations.
• Organizational Skills: Exceptional attention to detail; a self-starter thriving in a fast-paced, ever-changing environment.
• Problem-Solving & Communication: Excellent judgment, proactive attitude, and outstanding verbal and written communication skills for internal and external stakeholders.

Bonus Points

• Experience in hyper-growth, global startup environments 🚀
• Event coordination, travel, and calendar management skills ✈️
• Familiarity with international teams and cross-cultural collaboration 🌍
• Knowledge of workplace health and safety regulations 🏥
• Language skills in Hebrew and/or Spanish are a plus 🗣️

A Day in the Life & How You'll Make an Impact

• Office Face & Receptionist: Be the welcoming presence for employees, leadership, and visitors, ensuring professionalism and confidentiality at all times.
• Office Operations: Oversee daily activities of our NYC office, aligning operations with company culture and values.
• Vendor Management: Handle relationships with cleaning, security, HVAC, landlords, and other vendors, negotiating contracts for cost-effective services.
• Event Coordination: Organize team meals, in-office gatherings, and company events in collaboration with Employee Experience, People, and DEI teams.
• Office Supplies & Equipment: Manage requests for supplies, anticipate needs, and proactively resolve issues.
• Calendar & Travel Support: Assist leadership with scheduling, travel arrangements, and special projects.
• Onboarding & Hospitality: Support new employee onboarding, visiting leadership, space booking, and creating an inclusive environment.
• Financial Oversight: Monitor site budgets, collaborate with Finance on reporting and forecasting.
• Compliance & Technology: Ensure safety protocols are followed, oversee workplace tech, security, Wifi, and building access.

About Melio USA

• Compensation: Competitive packages with an annual base salary range of $90,000 - $105,000.
• Benefits: Medical, Dental, and Vision plans with up to 100% employer-paid coverage, FSA, and HSA options.
• Stock & Retirement: 401K matching and stock options as part of our growth journey.
• Wellness & Time Off: Holistic wellness initiatives, generous vacation, sick days, parental leave, holidays, and special days.
• Perks: Fully stocked kitchens, weekly stipend for food delivery, catered meals, and a dog-friendly hybrid office environment.
• Growth Opportunities: Workshops, mentorship, and team activities to support your professional and personal development.

About Melio

Melio provides innovative B2B payment tools that help small businesses save time and grow. As the fastest-growing payment platform in the US, we're committed to fostering diversity, equity, and inclusion (DEI), believing that a diverse team drives success.

We are an Equal Opportunity Employer and welcome applications from candidates of all backgrounds. We participate in E-Verify and will provide appropriate documentation to confirm your authorization to work in the U.S.

If you're ready to make an impact, apply now on our careers page or scroll down to submit your application!