Melio Is Hiring A Workplace Operations Manager

Join Melio as an Office Operations Specialist in NYC! 🚀

Melio is seeking a dynamic and experienced Office Operations professional to lead our NYC office and enhance our vibrant workplace culture. If you're passionate about creating a seamless office environment and thrive in fast-paced, innovative settings, this is the role for you!

Location & In-Office Expectation

Location: New York City (NYC) 🏙️

In-Office Requirement: 5 days per week

Qualifications

• Experience: 5+ years in office operations, office management, or as an Executive Assistant within a high-growth startup environment
• Leadership: Strong ability to collaborate with global teams, confident presence, and engaging leadership skills
• Technical Skills: Proficient with Mac, Google Suite, Microsoft Office, A/V equipment, and workplace tools
• Budget & Vendor Management: Experience managing budgets, expense tracking, and negotiating with vendors
• Organizational Skills: Exceptional attention to detail, proactive mindset, and ability to anticipate office needs
• Communication & Judgment: Excellent verbal and written skills, problem-solving, and sound judgment

Bonus Points 🎯

• Experience in hyper-growth, global startup environments
• Event coordination, travel, and calendar management experience
• Familiarity with international teams and cross-cultural collaboration
• Knowledge of workplace health and safety regulations
• Language skills: Hebrew and/or Spanish a plus

A Day in the Life & Impact 🌟

• Front Desk & Representation: Be the welcoming face of our NYC office, managing interactions with employees, leadership, and visitors with professionalism and confidentiality
• Office Oversight: Oversee daily operations, ensuring a smooth, functional, and culturally aligned workspace
• Vendor Relations: Manage relationships with cleaning, security, HVAC, and other vendors, including contract negotiations
• Event & Supplies Coordination: Organize team meals, in-office gatherings, and events; maintain stocked kitchens and supply needs
• Employee Support: Facilitate equipment, furniture, and office resource requests; proactively address needs
• Calendar & Travel: Assist leadership with scheduling, travel arrangements, and special projects
• Onboarding & Environment: Support new hires, foster an inclusive environment, and reflect our mission and values
• Financial & Regulatory Compliance: Track office budgets, ensure safety protocols, and manage workplace technology and security systems

About Melio 🇺🇸

• Compensation: Competitive salary from $90,000 to $105,000, with benefits
• Health Plans: Medical, Dental, Vision with up to 100% employer-paid options, FSA, HSA
• Retirement & Equity: 401K matching and stock options
• Wellness & Time Off: Comprehensive wellness programs, vacation, sick leave, holidays, parental leave, and personal days
• Food & Perks: Fully stocked kitchens, weekly stipends, catered meals, and a dog-friendly office environment
• Culture & Growth: Collaborative workspace in NYC or Denver, with opportunities for professional development through workshops, mentorship, and team activities

About Melio 💼

Melio develops innovative B2B payment tools to empower small businesses, helping them spend less time on administrative tasks and more on their craft. As the fastest-growing B2B payment platform in the US, we are committed to fostering an inclusive and diverse workplace where every employee's background and perspectives are valued.

We are an Equal Opportunity Employer and encourage applications from all backgrounds. Our DEI efforts focus on race, gender, age, disability, veteran status, sexual orientation, religion, and other aspects of identity. Join us in creating a welcoming environment where everyone thrives!

Interested in this opportunity? Apply directly through our careers page. We participate in E-Verify and will verify your employment eligibility in the U.S.