Regional Center of the East Bay Is Hiring A Secretary Bilingual Spanish Preferred

The Regional Center of the East Bay (RCEB) is hiring a Secretary (Scanning Clerk) with bilingual Spanish skills preferred. Join our dedicated team to support individuals with developmental disabilities in Alameda and Contra Costa counties!

Position: Secretary (Scanning Clerk) (Bilingual Spanish Preferred)

Salary Range

• Non-Bilingual: $1,940.75 - $2,867.37 biweekly | $50,459.50 - $74,551.62 annually
• Bilingual: $2,060.75 - $2,987.37 biweekly | $53,579.50 - $77,671.62 annually

New hires with no prior Regional Center experience will start at the beginning of the salary scale.

Reports To

Support Services Supervisor

Location

San Leandro, CA

About RCEB

The Regional Center of the East Bay (RCEB) is one of 21 community-based, private non-profit corporations under contract with the California Department of Developmental Services. We serve over 25,000 children and adults with developmental disabilities in Alameda and Contra Costa counties. Our vision is a future where individuals with developmental disabilities are fully included in the community, receiving the supports they need to thrive — whether at home, school, work, or leisure activities. 🌟

Responsibilities

• Produce digital copies of documents for record retention 📄
• Prepare records for scanning
• Record technical, item, and structural metadata
• Organize scanned documents across local, network, and storage devices
• Type letters and correspondences
• File electronic and paper documents
• Perform data entry tasks
• Answer phone calls and assist visitors
• Order office supplies
• Operate and troubleshoot office equipment including copiers, fax, postal machines, and scanners
• Maintain confidentiality and adhere to HIPAA regulations 🔒
• Provide administrative support to Case Managers as needed
• Perform other related duties as required

Qualifications

• High school diploma or GED equivalent
• Ability to bend and retrieve files from cabinets
• Willingness to learn new skills
• Attention to detail and accuracy
• Meet productivity standards
• At least 1 year of office experience
• Typing speed of 40 WPM
• Experience troubleshooting office equipment (preferred)
• Ability to lift up to 40 lbs
• Effective teamwork and supervision skills
• Proficiency in operating computers and scanners
• Working knowledge of Microsoft Office Suite (Word, Excel, PowerPoint preferred)
• Ability to follow oral and written instructions
• Spanish language skills (preferred)
• Cultural awareness and sensitivity towards diverse populations

Benefits

We offer a comprehensive benefits package, including:

• 🌴 3 weeks paid vacation + 12 sick days
• 🎉 13 paid holidays + 3 floating holidays
• Health coverage options, including Kaiser with 100% employer-paid for employees
• Dental and vision plans
• CalPERS retirement (pension)
• Student Loan Forgiveness* 🎓
• Flexible work schedules, including work-from-home options if applicable
• Employee Assistance Program, including mental health support

*The Public Service Loan Forgiveness program forgives student loans for nonprofit employees after 120 qualifying payments. Employees working at least 30 hours/week at qualifying organizations may apply to have their student loans forgiven tax-free after 120 payments.

Equal Opportunity Statement

RCEB practices non-discrimination in employment based on race, color, religion, national origin, language, sex, gender, gender identity or expression, age, sexual orientation, marital status, disability, medical condition, HIV/AIDS status, political affiliation, military/veteran status, genetic characteristics, or ancestry.