Vertex Hospitality Group Is Hiring A Real Estate Paralegal Bilingual Mandarin

Vertex Hospitality is looking for a highly organized Real Estate Paralegal to support legal and real estate operations across a dynamic multi-brand portfolio. This role offers an exciting opportunity to be integral to lease management, compliance, and transactional support in a fast-paced, multi-location environment. 🚀

Overview

Join our team as a Real Estate Paralegal and play a key role in preparing, reviewing, and managing commercial lease documents, ensuring accuracy, compliance, and timely execution across our expanding portfolio.

Key Responsibilities

• Lease Administration & Document Support
  • Assist in drafting and formatting commercial leases, amendments, renewals, and related agreements 📝
  • Review lease documents for completeness, consistency, and key business terms (e.g., rent schedules, CAM, key dates) 🔍
  • Track critical lease dates including expirations, renewals, rent commencements, and notice deadlines ⏰
  • Maintain organized and up-to-date lease files (digital and physical, if applicable) 📁
  • Support preparation and review of Letters of Intent (LOIs) ✉️
  • Compare LOIs against final lease agreements to ensure alignment ✅
  • Assist with due diligence materials and transaction checklists for new locations 🏢
  • Support review and processing of real estate legal documents such as:
    • Estoppels and SNDAs 📄
    • Guarantees and landlord notices 📬
    • Vendor and construction-related agreements tied to leased premises ⚙️
  • Coordinate with landlords, brokers, and external counsel to collect and finalize documentation 🤝
  • Monitor and flag potential lease compliance issues (e.g., missed deadlines, notice requirements) ⚠️
  • Assist in preparing draft notices, including default and cure communications, for attorney review ✉️
  • Track and log incoming legal notices from landlords 📋
  • Partner with Real Estate, Operations, Finance, and Legal teams to facilitate smooth deal execution 🤝
  • Respond to internal requests for lease information and documentation 📂
  • Help simplify and communicate key lease terms to non-legal stakeholders when necessary 🗣️
  • Maintain lease tracking systems and databases with accurate, real-time information 📊
  • Develop and improve document management and tracking processes 🔧
  • Support creation of templates, checklists, and SOPs 📑

Qualifications

• Bachelor's degree required; Paralegal certification preferred 🎓
• 25+ years of experience in commercial real estate, legal, or lease administration 🏢
• Strong understanding of lease structures and key terms (rent, CAM, TI, etc.) 🔑
• Exceptional attention to detail and organizational skills ✨
• Ability to manage multiple projects and deadlines effectively 📆
• Excellent written and verbal communication skills 🗣️
• Bilingual in Mandarin required 🈵

Preferred Experience

• Experience supporting retail or restaurant portfolios 🍽️
• Familiarity with multi-unit or franchise environments 🏪
• Experience with lease management software or document management systems 💻