Toho Technology Is Hiring A Purchasing And Logistics Coordinator

Join Our Team: Supply Chain & Procurement Coordinator

Exciting opportunity to leverage your skills in supply chain, procurement, and logistics within the semiconductor equipment industry, supporting global operations and working in a dynamic environment. 🚀

Company & Location

Work Location: 4809 N. Ravenswood Avenue, Chicago, IL 60640

Based in Chicago, Illinois, Toho Technology Inc. is a small, diverse, and multi-lingual team dedicated to providing innovative solutions in the semiconductor industry. With a rich history dating back to 1819 in Nagoya, Japan, we have a global presence across the US, Europe, and Asia, supporting a growing customer base worldwide. 🌎

Starting Salary & Benefits 💼

• Salary: $75,000 per year
• Benefits: 401(k), health, dental, and vision insurance

Responsibilities

Order Processing

• Source industrial parts for internal operations, including field service and contract manufacturing
• Respond to RFQs, liaise with vendors via email and phone for pricing and lead times
• Manage vendor relationships to ensure timely delivery, quality, and cost effectiveness; establish new vendor contacts as needed
• Process vendor forms, W9s, and resale certificates
• Coordinate with Accounting to input new items and vendors into QuickBooks
• Prepare, send invoices to customers, and process vendor bills
• Handle quality issues, RMAs, vendor credits, and maintain communication between customers and vendors
• Prepare quotes, purchase orders, and sales orders; meet monthly with Accounting on order status
• Regularly update company Excel trackers with RFQs, shipment statuses, and communicate delays or issues

Parts Processing

• Track shipments and manage delivery to the factory or to other locations, including Japan
• Coordinate status updates between U.S. and Japan operations
• Inspect inbound packages, repackage, photograph, document, and relabel parts
• Organize open orders until shipment readiness

Packing & Logistics

• Manage inventory of shipping supplies
• Safely package items for domestic and international shipping, including hazardous materials
• Coordinate with third-party shippers and freight forwarders for shipments
• Obtain quotes, process invoices, negotiate rates, and maintain shipping relationships
• Prepare customs documentation, including HTS codes, for international shipments
• Provide backup support for shipping, customs, and related operations

Inventory Support

• Monitor inventory levels based on forecasts and request quotes from vendors
• Place purchase orders and track shipments
• Receive, inspect, and document parts; process vendor payments; add parts to inventory
• Maintain documentation on company servers
• Coordinate with Accounting to update inventory systems, add new parts, and remove obsolete items

Requirements & Skills

Educational & Certification Qualifications

• Degree in Accounting, Supply Chain, Library Sciences, or Business Administration from an accredited institution
• QuickBooks certification preferred
• Excel proficiency or training preferred
• Japanese language skills a plus

Key Skills

• Excellent customer interaction skills — professional communication via phone, email, and in person
• Strong negotiation capabilities for price, delivery, and quality assurance
• Mathematical and accounting proficiency
• Fluency in English; Japanese language skills are beneficial
• Computer literacy: Windows 11, Word, Excel, Outlook, QuickBooks
• Ability to articulate technical details clearly
• Interpersonal skills and team collaboration
• Effective time management and organizational skills
• Strong business etiquette and communication abilities
• Ability to coordinate information exchange between clients and partners

Physical & Mental Requirements 💪🧠

• Willingness to travel domestically and internationally up to 25%
• Ability to lift packages up to 50 lbs. and move freely within the workspace
• Ability to stand, walk, climb, kneel, sit, reach, lift, push, and carry regularly
• Proficiency with office tools and electronic devices (phones, computers, fax, etc.)
• Strong concentration, initiative, stress management, adaptability, and sound judgment
• Primarily an office-based role with extended periods of desk work
• Participation in occasional evening teleconferences, including shift work when coordinating with Asia

About Toho Technology 🇯🇵

Visit www.tohotechnology.com for more information.

Toho Technology Inc. is a Chicago-based company with a proud history rooted in Nagoya, Japan, dating back over 200 years. Our team embodies an entrepreneurial spirit, combining local expertise with a global outlook to serve the semiconductor industry worldwide. Our diverse staff brings a wealth of experience and multilingual capabilities, led by a President fluent in Japanese with extensive international experience.

Since 2001, we’ve expanded their presence across the US, Europe, and Asia, supporting key partnerships with manufacturers like Hitachi and distributing original Toho equipment along with strategic partner products for the semiconductor markets worldwide. 🌍