Port to Port International Corp. Is Hiring A Payroll Specialist

Payroll Specialist

We are looking for a highly experienced and detail-oriented Payroll Specialist with advanced, hands-on expertise in Paylocity to oversee and manage full payroll operations. This role demands accuracy, compliance, and clear communication in a dynamic, fast-paced environment.

Note: This is not an entry-level position. Candidates must have direct experience processing payroll in Paylocity and be capable of handling payroll functions independently. Fluency in both English and Spanish is required.

🔥 Core Payroll Responsibilities

• Process weekly multi-state payroll in Paylocity from start to finish
• Review, audit, and validate timecards, PTO, and pay adjustments prior to payroll submission
• Ensure payroll is processed accurately, timely, and in compliance with all applicable laws and regulations
• Maintain payroll data including earnings, deductions, garnishments, benefits, and tax withholdings
• Perform detailed payroll reconciliations and identify discrepancies before finalization
• Investigate and resolve payroll variances, errors, and employee concerns
• Maintain accurate payroll records and documentation for audits and internal controls
• Support year-end payroll processes, including W-2 preparation and audits
• Communicate payroll information clearly and professionally to employees in both English and Spanish

💼 Accounting and Financial Support

• Prepare and support payroll-related journal entries and general ledger reconciliations
• Partner with Accounting to reconcile payroll, benefits, and tax liabilities
• Assist with month-end and year-end close processes related to payroll
• Review and validate payroll-related invoices and benefit deductions
• Ensure alignment between payroll records and financial reporting

📝 HR and Administrative Support (Secondary to Payroll)

• Assist with onboarding and employee data entry in Paylocity
• Maintain and update employee records, ensuring accuracy and compliance
• Support benefits administration, including enrollments, changes, and terminations
• Assist with employee communications related to payroll, benefits, and policies
• Support HR audits, reporting, and documentation as needed
• Participate in process improvements related to payroll and HR systems

🎯 Minimum Requirements (Non-Negotiable)

• 3 to 5 years of full-cycle payroll processing experience
• Strong, hands-on experience with Paylocity in a payroll processing environment
• Fluent in both English and Spanish; professional communication skills in both languages
• Advanced Excel skills, including data analysis, reconciliations, and reporting
• Experience processing multi-state payroll
• In-depth understanding of payroll laws, tax regulations, and compliance requirements
• High attention to detail with the ability to meet strict deadlines
• Ability to handle confidential information professionally and discreetly

⭐ Preferred Qualifications

• Experience in logistics, transportation, or other high-volume environments (not required)
• Experience processing weekly payroll
• Familiarity with benefits administration and payroll integration
• Basic accounting knowledge, including journal entries and reconciliations

🎁 Benefits

• Health, dental, and vision insurance
• Company-paid employee-only medical coverage (where applicable)
• Paid time off and paid holidays
• 401(k) plan (if applicable)
• Opportunities for professional growth and advancement
• Stable and growing company environment

🏢 Work Environment

• High-volume, deadline-driven payroll setting
• Role with full accountability for accuracy and compliance
• Collaborative environment with HR and Accounting teams
• Opportunities to support process improvements and system enhancements

💼 Compensation

Salary will be based on experience.

Resumen del puesto (Español) 🇪🇸

Buscamos un Especialista de Nómina con experiencia avanzada en Paylocity para gestionar el proceso completo de nómina. Este puesto requiere experiencia práctica, atención al detalle y la capacidad de trabajar de forma independiente en un ambiente de alto volumen. Se requiere fluidez en inglés y español. El puesto incluye comunicación diaria con empleados en ambos idiomas para resolver dudas y brindar apoyo relacionado con la nómina.