Hebrew Public Is Hiring An Operations Associate (2025-2026)

Operations Associate

Join our team as an Operations Associate and play a vital role in supporting the daily operations of Hebrew Public, a network of charter schools dedicated to developing global citizens!

Location & Details

• Location: Hebrew Public, 3300 Henry Avenue, Philadelphia, PA 19129
• Start Date: Summer 2025
• Compensation: $35,000 or above (details below)
• Contact: jobs@hebrewpublic.org

Why Choose PHP? ✨

Hebrew Public (PHP) is part of a distinguished group of schools operated by Charter Schools for Global Citizens. We are not a religious organization—or a Jewish organization—despite the name! We are committed to building a diverse network of public charter schools that cultivate students' growth as problem solvers, communicators, and lifelong learners. Join a vibrant community dedicated to making a meaningful impact in the world!

What You’ll Love About Us ❤️

Our dedicated staff transform student lives daily. By joining Hebrew Public, you'll be part of a collaborative team focused on improving student outcomes and nurturing empathetic, ethical, and curious global citizens.

Our compensation and benefits packages are competitive, equitable, and reflective of your experience. Starting salaries begin at $35,000 and can increase based on qualifications.

Potential Benefits* Include:

• Health Coverage: Medical (85% premiums covered), Dental (85%), Vision (fully covered)
• Retirement: 5% employer match with no vesting period
• Additional Compensation: Performance bonuses and stipends
• Wellness Resources: Mental health support and employee assistance programs
• Perks: Discounts on wellness programs & gym memberships
• Paid Time Off: 20+ holidays, 10 days PTO (10-month staff), 14 days PTO (12-month staff)
• Family Leave: 6 weeks parental leave for primary caregivers; 4 weeks for non-primary
• Fertility Services: Coverage with minimal out-of-pocket costs
• Flexible Spending Accounts: Up to $3,000 in Health Reimbursement Arrangements (HRA)
• Life Insurance: Employer-paid AD&D coverage up to $100,000 via UNUM
• Professional Development: Workshops, certifications, ongoing growth opportunities
• Career Advancement: University partnerships for certifications
• Travel Opportunities: Experience global travel initiatives

Note: Benefits may vary depending on the specific role.

The Role: What We Are Looking For 🌟

We seek a highly motivated, mission-driven Operations Associate who demonstrates responsibility, a strong work ethic, and attention to detail. The ideal candidate thrives in a dynamic environment, takes initiative, and strives for operational excellence. No Hebrew language skills are required, and we strongly encourage applicants from underrepresented backgrounds to apply.

Key Responsibilities 🛠️

Administrative & School Systems

• Greet students, families, staff, and visitors warmly and professionally
• Manage student information systems such as PowerSchool, Infinite Campus, Compass, and ParentSquare
• Prepare and track compliance documentation for local, state, and federal requirements
• Handle procurement requests, inventory, and supply distribution
• Support event planning, vendor coordination, and office environment standards
• Track attendance, meal sheets, and administrative records
• Oversee enrollment processes and family engagement activities
• Coordinate student transportation with district and external vendors
• Take ownership of additional projects supporting school operations

Student & Family Engagement 🤝

• Build and maintain strong relationships with families and staff
• Manage family communications via ParentSquare—ensuring timely, culturally responsive messaging
• Promote a culture of service, reliability, and respect

Attendance Support 📝

• Assist with daily attendance tracking, reviewing tardy and absence notes
• Manage attendance compliance notifications and documentation

Communication & Management

• Operate the afternoon front desk professionally and proactively
• Maintain effective communication with leadership, staff, and families through various channels

File Management & Compliance 🗂️

• Organize student records to ensure accuracy and regulatory compliance
• Securely manage sensitive student information and documentation

Ideal Candidate Profile: Who You Are ✨

• Bachelor’s Degree in a related field (preferred)
• 2–4 years of experience in school operations or administrative support
• Proficient in Microsoft Office and Google Workspace; experience with SIS platforms is a plus
• Strong communication skills in English; Spanish fluency is a plus
• Physically able to lift 50 pounds

You're a Strong Fit If You:

• Own your work: Take responsibility and initiative without micromanagement
• Adapt quickly: Stay composed and productive amid changing priorities
• Think critically: Pay attention to details, especially in systems and compliance
• Collaborate intentionally: Communicate effectively, support your team, give and receive feedback
• Show up with purpose: Bring energy, reliability, and care every day

Our Commitment 💙

We are dedicated to creating a team that reflects the communities we serve. Candidates of color and those from underrepresented backgrounds in school leadership are especially encouraged to apply. Don’t meet every requirement? We value potential and enthusiasm—apply anyway! If you need accommodations during the hiring process, contact us at jobs@hebrewpublic.org.

Learn More & Apply 📧

Visit our websites:

• CMO Website: www.hebrewpublic.org
• School Website: https://philadelphiahebrewpublic.org/

Ready to make an impact? Apply today and be part of something extraordinary! 🚀