Cinter Career Is Hiring An Office Manager

Join a dynamic startup environment as an Office Manager for a Japanese manufacturing client, overseeing critical administrative and operational functions to support company growth. 🌟

Job Details

• Job Title: Office Manager
• Client: Japanese Manufacturing
• Location: Connersville, IN 47331
• Languages: English & Japanese

Position Overview

The Administration Manager (Start-up Operations) will lead and manage administrative and operational activities during the company's growth and start-up phase. This role involves overseeing office administration, HR and recruiting support, vendor management, process development, and daily operational tasks.

Essential Functions

Administrative & Operational Management

• Oversee and manage administrative functions across finance, HR, IT, and legal areas
• Support employees with daily administrative and operational tasks
• Act as the primary liaison with external professionals such as CPAs, attorneys, HR, and IT consultants
• Collaborate closely with Japan Administration teams to ensure policy and procedural alignment

Office & General Administration

• Manage daily office operations and facilities
• Oversee procurement and management of supplies, equipment, and IT assets
• Maintain contracts, company records, and internal documentation
• Coordinate travel, visitor arrangements, and company events
• Manage relationships with vendors and external service providers

Operations Development & Process Improvement

• Develop and enhance internal processes and workflows
• Create and maintain company policies, SOPs, and operational manuals
• Support efficiency initiatives and cost management
• Track KPIs and prepare operational reports
• Build scalable administrative systems to support growth

HR & Recruitment Support

• Coordinate recruitment activities and interview scheduling
• Manage onboarding and offboarding processes
• Maintain employee records, attendance, and benefits
• Support employee engagement and internal communications
• Assist with HR administrative tasks and compliance

Finance & Accounting Support

• Process invoices and expense reimbursements
• Support payment processing and budget tracking
• Coordinate with external accounting firms and financial partners
• Assist in monthly financial and operational reporting

Executive & Cross-functional Support

• Provide administrative support to executives and leadership
• Organize meetings and prepare minutes
• Support special projects and initiatives
• Coordinate communication across departments

Required Education & Experience

• Experience in administration, operations, HR, or related fields
• Background in start-up or high-growth environments
• Strong project management and multitasking skills
• Excellent communication and interpersonal skills
• Proficiency in Microsoft Office and Google Workspace
• Ability to work independently and proactively

Skills & Competencies

Accounting, Administrative Management, Billing, Budget Management, CPA, Communication, Compensation & Benefits, Contract Management, Company Policies, Cost Control, Cross-Functional Collaboration, Documentation, English & Japanese Language Skills, Financial Operations, Legal, Office Equipment, Onboarding, Operational Improvement, Process Development, Procurement, Project Management, Record Keeping, Payment Processing, Performance Metrics, SOP Development, Startup Environment, Vendor Management, Travel Planning, Vendor Relations.

About the Company

Cinter Career