Actus Consulting Group,Inc Is Hiring A Japanese Bilingual Accounting & Administrative Assistant

Join Our Team as an Accounting & Administrative Assistant in Washington, DC! 📂🤝

This role is perfect for detail-oriented professionals eager to support administrative and accounting functions within a dynamic company environment.

Position Details

• Employment Status: Full-time, Monday to Friday, 9:00 a.m. – 5:30 p.m.
• Exemption Status: Non-exempt
• Department: Washington DC

General Position Summary

The Accounting and Administrative Assistant is the primary contributor responsible for executing a variety of accounting and administrative duties. This role ensures the smooth, accurate, and efficient operation of the company's financial and administrative functions. Additionally, the assistant supports management and communication efforts, managing daily tasks, special projects, and internal and external coordination to help maximize productivity.

Essential Job Functions

💰 Accounting Responsibilities

• Manage all aspects of accounts payable: receipt, verification, payment processing.
• Record daily expenses and monitor banking transactions, perform daily bank reconciliations.
• Compile and generate monthly financial reports and address related inquiries.
• Request and coordinate remittance of funds.
• Prepare and post journal entries; review general ledger accounts for accuracy.
• File accounting documents systematically, ensuring records are maintained per internal procedures.
• Assist with contract management: tracking expiration dates, reviews, and signatures.
• Support changes on bank accounts and credit cards as needed.

🗃️ General Office Administration

• Compile payroll data, verify accuracy, and support payroll processing including tax payments.
• Manage fixed assets such as company vehicles and office equipment, coordinating maintenance and repairs.
• Procure and organize office supplies to promote efficiency and neatness.
• Handle incoming calls, mail, and packages; direct and file correspondence accordingly.
• Complete administrative duties promptly and communicate effectively with third-party vendors.
• Support expatriate administrative tasks for staff and their families.
• Coordinate entry passes, reception duties, and guest management.
• Plan and execute company events like welcome and farewell gatherings.

🎥 Content Creation & Production Support

• Coordinate logistics related to transportation, accommodation, and arrangements for media projects.
• Verify information for accuracy, fact-check content, and ensure objectivity.

Additional Responsibilities & Expectations

• Professionalism: Uphold high standards of conduct, attendance, and ethics per company policies.
• Reporting: Keep supervisors informed of progress and escalate issues when necessary.
• Communication: Demonstrate cultural sensitivity, respect, and conflict resolution skills.
• Efficiency: Prioritize and manage multiple tasks effectively.
• Continuous Improvement: Strive to find efficient, cost-effective work methods.
• Professional Development: Keep current with industry trends and compliance standards.
• Perform other duties as assigned by staff, producers, and management.

Qualifications

🎓 Education & Experience

• High school diploma required.
• Several years of experience in accounting assistance and/or general office administration.

🧠 Knowledge, Skills & Abilities

• Basic understanding of office administration and accounting workflows.
• Proficiency in Microsoft Outlook, Word, Excel, and internet use.
• Excellent command of English; Japanese and other languages are a plus.

Work Environment & Physical Demands

• Primarily office-based or remote work with standard equipment.
• Sedentary work with occasional standing, walking, grasping, or lifting (up to moderate/heavy weight).
• May require work beyond regular hours, including nights, weekends, or holidays.
• Minimal travel expected.

Compensation & Location

Salary: From $46,000.00 annually

Required Languages: Japanese and English

Work Location: In-person at Washington, DC 20045