Blue Chip Building Maintenance Is Hiring A HR & Office Coordinator (Bilingual English/Spanish)

Join Our Team as an HR & Administrative Support Specialist! 🚀

Blue Chip Building Maintenance, a premier commercial cleaning company in NYC, is looking for a highly organized, detail-oriented professional to streamline our HR and administrative operations, ensuring a positive workplace experience and seamless office functionality.

Role Overview

This position offers an exciting opportunity to handle HR processes, payroll administration, and office coordination, managing multiple timekeeping systems and contributing to a respectful, efficient work environment.

Administrative & Office Support 🏢

• Primary contact: Serve as the main point of contact for calls, client inquiries, and visitors, guiding them to the right departments.
• Office management: Oversee inventory, supplies, and janitorial equipment orders while maintaining cost-effective procurement practices.
• Scheduling: Coordinate dispatch for special projects, work with cleaning teams, and assist with company-wide initiatives.
• Event organization: Arrange client walk-throughs, team meetings, and keep organizational calendars current.
• Workspace upkeep: Maintain tidy physical and digital files and ensure an organized workspace.
• Financial administration: Handle accounts payable and receivable, ensuring invoices and follow-ups are timely.
• Client relations: Manage the CRM system to track interactions, update contacts, and follow up on leads.
• Reporting & Communication: Prepare reports, draft communications, and provide general support to staff and management.
• Vendor & Contractor Liaison: Build and maintain professional relationships with external partners.

HR & Payroll Responsibilities 📝

• Time management: Review daily timecards, correct errors, and approve entries across multiple systems.
• Recruitment: Post job openings, screen resumes, coordinate interviews, and onboard new hires with orientation and training.
• Employee records: Keep documentation current, including hire and termination paperwork.
• Payroll & HR issues: Address discrepancies, resolve errors, and respond to HR inquiries to support a respectful workplace.
• Regulatory compliance: Ensure all HR and payroll processes adhere to local labor laws and company policies.
• Collaborative planning: Work with Operations, Finance, and Customer Service to meet organizational goals and improve workflows.

Qualifications ✅

• Language skills: Fluent in English required; Spanish proficiency preferred.
• Experience: 2+ years in HR, payroll, or office administration; experience in dynamic environments is a plus.
• Technical skills: Proficient with timekeeping/payroll systems (e.g., ADP, Paychex, Rippling); strong Excel and CRM management experience (e.g., Salesforce, HubSpot, Zoho).
• Communication: Excellent verbal and written skills.
• Organization: Highly organized, detail-oriented, capable of multitasking in fast-paced settings.
• Problem-solving: Proactive approach to troubleshooting payroll, timekeeping, and recruiting challenges.
• Tools familiarity: Daily use of Microsoft Office or Google Workspace for administrative tasks.

Benefits 🎉

• Paid Holidays
• Paid Vacation
• Paid Sick Days
• 401(k) with Match