Pasona N A, Inc. Is Hiring A Hr General Affairs Coordinator

Join Our Team as a General Affairs Coordinator in Santa Fe Springs, CA! 🚀

We are seeking a dedicated professional to oversee asset management, insurance, safety, and office operations to ensure seamless daily business functions.

Position Details

• Wage Range: $22 - $28 per hour 💰
• Location: Santa Fe Springs, CA 📍
• Title: General Affairs Coordinator
• Department: Human Resources & General Affairs
• Report To: HR & General Affairs Senior Manager
• Status: Non-Exempt 🕒

Job Purpose

The General Affairs Coordinator is responsible for managing assets, business insurance, safety programs, office administration, and supporting management and staff to facilitate efficient daily operations.

Primary Duties & Responsibilities

Asset Management 🏢

• Coordinate all activities related to asset management
• Assist in analyzing asset requests for management approval
• Create systems of controls and monitor asset procedures
• Track project costs, compile reports, and close accounts post-project
• Maintain accurate records and update asset database regularly
• Create electronic files and ensure shared filing system accuracy
• Update monthly asset project reports for senior management
• Prepare quarterly capital spending reports for upper management
• Coordinate annual internal audits and report preparations
• Support asset investment reporting for the parent company

Business Insurance Administration 🛡️

• Coordinate activities related to business insurance programs
• Collaborate with insurance brokers to analyze coverage needs
• Prepare for annual insurance renewals
• Manage claims alongside insurance adjusters
• Maintain claims records and update loss run databases
• Process insurance premium payments
• Maintain and issue Certificates of Insurance (COI)
• Support annual insurance audits

Safety Administration 🦺

• Act as the corporate safety liaison across locations
• Implement safety training programs and procedures
• Maintain safety records according to guidelines
• Attend and represent at monthly safety meetings
• Administer the Fleet Safety Program and DMV Employer Pull Notice (EPN) Program
• Update driver’s license and insurance info for staff
• Provide workplace safety training and conduct inspections
• Assist HR with workers’ compensation claims & reports
• Research safety data and prepare compliance presentations
• Address safety-related legal issues with management

Project Management 📋

• Develop detailed project plans and schedules
• Coordinate resources and third-party vendors
• Ensure projects are completed on time, within scope and budget
• Manage project scope, schedule, and cost changes
• Maintain comprehensive project documentation
• Report progress and escalate issues as necessary

Office Administration 🖥️

• Provide administrative support to management and staff
• Conduct research and prepare reports and presentations
• Maintain filing systems and electronic records
• Back-up digital files securely
• Handle payments and billing processes accurately
• Oversee office equipment and facilities maintenance
• Complete and file business and government forms
• Manage sensitive information confidentially
• Assist with company events and special projects
• Perform additional duties as assigned

Required Knowledge & Skills

• Strong understanding of office procedures, business insurance, safety, and project management
• Excellent organizational skills with keen attention to detail
• Effective multi-tasking and time management abilities
• Proficiency in office software and record-keeping systems