Aroma360 Is Hiring A HR Administrative Coordinator (Bilingual Spanish)

Join our team as a Part-Time HR Administrative Coordinator and be part of a dynamic company dedicated to innovative scent marketing solutions in a vibrant Miami environment! 🌟

About Aroma360

Aroma360 is a boutique Scent Marketing and Branding company that specializes in delivering high-quality, essential oil-based scenting solutions worldwide. As the only full-service scent company, we guide our clients from concept to strategic implementation, emphasizing exceptional customer service and healthy scenting industry standards. 🚀

This on-site position requires presence in our Miami Warehouse three days a week.

Position Overview

We are seeking a highly organized and detail-oriented HR Administrative Coordinator to support our Human Resources team. The successful candidate will handle onboarding, attendance tracking, employee engagement, and ensure new employees are well-prepared for their first day. 📝

Key Responsibilities

• Manage onboarding: Oversee the entire process, ensure paperwork is completed and filed properly.
• Conduct check-ins: Hold 30-, 60-, and 90-day interviews to gather feedback and facilitate smooth onboarding.
• Track attendance: Monitor attendance for the company and sales team, ensuring accurate reporting.
• Financial tasks: Reconcile invoices and assist with HR budgeting for activities and events.
• Employee engagement: Coordinate office parties and team-building activities.
• Maintain records: Keep employee information accurate, confidential, and up-to-date.
• Administrative support: Schedule meetings, prepare reports, and handle miscellaneous tasks as needed.

Requirements

• High school diploma or equivalent; associate’s or bachelor’s degree in Human Resources or related field preferred.
• Knowledge of safety standards, including OSHA regulations.
• Minimum of 2 years’ experience in administrative or HR support roles.
• Experience with ADP payroll and benefits reconciliation.
• Strong organizational and time-management skills, capable of multitasking and prioritizing.
• Excellent communication skills for interacting professionally at all levels.
• Ability to handle sensitive information with discretion and maintain confidentiality.
• Proficiency in Microsoft Office Suite and Monday.com.
• Ability to work independently with minimal supervision.

What We Offer

Join us and enjoy a range of benefits designed to support your health, well-being, and professional development, including:

• Comprehensive health coverage (dental and vision).
• Life insurance for peace of mind.
• Paid time off to relax and recharge.
• Access to a 401(k) retirement plan.
• Employee discounts on our products and services.
• Paid training opportunities for career growth.
• Fun and engaging company events. 🎉

Schedule & Compensation

• Work schedule: 3 days a week, from 7:30 AM to 4:30 PM.
• Hourly rate: $26/hr, with potential increase after 90 days based on performance.

Join Our Diverse and Inclusive Team

We are an equal opportunity employer, committed to promoting diversity, equity, and inclusion. All qualified candidates are encouraged to apply regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability. 🌎