Exodigo Is Hiring A Global Executive Assistant

We are looking for someone to join our amazing adventure. As a Part-Time Global Executive Assistant, you will provide high-level administrative support to the Chief Business Officer. The ideal candidate will be proactive, detail-oriented, and capable of working independently in a fast-paced, dynamic environment.

Key Responsibilities:

• Calendar Management: Coordinate and manage complex international schedules, including meetings, travel, and appointments across multiple time zones.
• Communication: Act as the primary point of contact between the executive and internal/external stakeholders.
• Travel Coordination: Arrange and manage international travel plans, including flights, accommodations, etc.
• Meeting Support: Prepare agendas, materials, and presentations for meetings. Take and distribute minutes and follow up on action items.
• Project Management: Assist in the management of special projects, ensuring timely completion and alignment with the executive's strategic goals.
• Confidentiality: Handle sensitive and confidential information with the utmost discretion.
• Document Management: Organize and maintain electronic and paper files, ensuring easy retrieval of important documents.
• Expense Management: Track and report on expenses, process reimbursements, and manage budgets as required.
• Problem-Solving: Anticipate potential issues and proactively address them to minimize disruption to the executive's schedule and operations.
• Other Duties: Perform other administrative duties as assigned to support the executive team.

Requirements:

• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Ability to work independently and prioritize tasks in a fast-paced environment.
• Multilingual skills are a plus.
• Proactive
• French and or Hebrew speaking is huge plus
• Ability to manage complex schedules and coordinate across different time zones.

Learn more:

Our mission is to power the next era of underground exploration – saving time, money, lives, and the planet. We are focused, intentional, confident, and hard working. We solve big problems, but we are approachable, open-minded, and love hard questions.

You can learn more about us on our website or check out this short video.

Apply on our careers page, via Linkedin or send your resume and a short cover letter to jennifer.polin@exodigo.ai.