Cesna Recruitment Is Hiring A General Affairs Associate Korean

Join Our Team as a General Affairs Associate! 😊

We are seeking a skilled professional to ensure seamless office operations, foster a positive employee environment, and support our expatriate team members. If you thrive in a dynamic, organized setting, this is the perfect opportunity for you!

Job Summary

The General Affairs Associate is responsible for managing facilities, procurement, assets, vendors, and administrative services to maintain a safe, efficient, and compliant workplace. This role involves coordinating internal needs with external providers, supporting HR-related activities like onboarding, and assisting expatriate employees with housing, transportation, insurance, and communication needs. You will play a vital role in creating a well-organized and employee-friendly environment.

Facility Management & Office Operations 🏢

• Oversee daily office operations to ensure a safe, clean, functional, and welcoming work environment.
• Coordinate facility services including building management, security, cleaning, maintenance, repairs, mail/courier, pantry supplies, and waste management.
• Conduct regular site inspections, proactively identify issues, and manage corrective actions through vendors and building partners.
• Maintain office layouts, seating plans, meeting room readiness, and support small office moves and space optimization.

Procurement & Asset Management 💼

• Manage purchasing for office-related goods and services in line with budgets and internal procedures.
• Source vendors, collect quotes, prepare purchase documentation, and track orders through delivery and payment.
• Maintain accurate inventory and asset records, including assignment, audits, repairs, and disposal of furniture, equipment, devices, and vehicles.
• Coordinate with Finance/AP and internal stakeholders to ensure timely invoice processing and cost tracking.

Event Coordination & Employee Experience 🎉

• Plan and execute internal events such as onboarding sessions, team meetings, celebrations, and offsites—covering venue setup, catering, supplies, and vendor management.
• Support engagement initiatives that enhance workplace experience and reinforce company culture.
• Partner with HR and business teams to ensure smooth, organized, and cost-effective event logistics.

Vendor Management 🤝

• Manage relationships with external suppliers and service providers, including monitoring contracts, service quality, timelines, and SLAs.
• Track vendor contracts and renewals; escalate and resolve service issues as necessary.
• Ensure vendor compliance with company requirements such as insurance, access procedures, and safety standards.

Expat Support 🌏

• Provide logistical support to expatriate employees, including housing arrangements, utilities setup, and move-in/move-out coordination.
• Coordinate transportation support such as vehicle assignments, leasing, maintenance schedules, fuel cards, and driver services (if applicable).
• Assist with insurance coordination and local administrative processes to help expats settle in smoothly.
• Arrange communication needs like mobile phones, SIM cards, device setup, and service plan management.

Qualifications & Skills ⭐

• Bachelor's degree in Business Administration, Management, Human Resources, or related field.
• 2+ years experience in general affairs, office administration, facilities, or workplace operations.
• Proven experience managing vendor relationships, office operations, or facility services, including contracts and SLAs.
• Experience supporting HR-related processes, onboarding logistics, or expatriate employees is a plus.
• Excellent organizational skills with the ability to handle multiple requests and deadlines in a fast-paced environment.
• Strong communication skills and a customer-service mindset.
• Discretion in handling confidential information.
• Basic procurement and budget tracking experience (quotes, POs, invoices) and familiarity with Finance/AP processes.
• Proficiency in Microsoft Office suite.
• Additional Preferences:
• Experience with asset tracking systems, facilities ticketing tools, or procurement platforms.
• Experience supporting expat relocation logistics (housing, transportation, telecom).
• Knowledge of workplace safety practices and vendor contract management.
• Experience in planning and coordinating company events or offsites.
• Fluency in Korean.

Benefits 🎁

• Health, Dental, Vision, and Life Insurance
• 401K Retirement Plan
• Generous Paid Time Off and Holiday Schedule