Zirtual Is Hiring An Executive Assistant

Join Zirtual as a Virtual Assistant: Your Gateway to a Flexible, Remotely-Powered Career 🚀

At Zirtual, we champion work-life balance by providing clients with skilled, knowledgeable remote executive assistants to support their personal and professional lives. Our US-based Virtual Assistants (VAs) are committed to exceeding expectations and delivering exceptional service.

Role Overview 👩‍💼👨‍💼

The Virtual Assistant (VA) is a crucial member of the Zirtual team, serving as the primary contact with clients and working independently to meet their needs. Supported by an assigned Account Supervisor, the VA manages client relationships, handles plan adjustments, addresses queries, and provides feedback on service quality and delegation.

Key Responsibilities 🌟

• Project Management & Organization: Facilitate timely completion of projects and goals.
• Calendar Management: Schedule and coordinate appointments; proactively monitor for conflicts to optimize client time.
• Research Tasks: Conduct research on events, travel, projects, and more; deliver findings within set time frames following best practices.
• Purchases & Expense Reporting: Ensure purchase specifications meet client satisfaction; organize and report expenses.
• Administrative Support: Manage inboxes, calendars, transcriptions, business correspondence, research, and data entry.
• Email Management: Respond to and organize emails per client guidelines and Zirtual policies.
• Social Media & Marketing: Support social media management and marketing initiatives.
• Virtual Meetings: Attend online meetings, draft agendas, take minutes, and follow up on action items.

Communication & Reporting 📢

• Provide ongoing updates on task progress, needs, and questions.
• Acknowledge all assigned tasks within established time frames.
• Understand and communicate due dates; inform clients of delays or changes.
• Send weekly usage reports and end-of-day updates upon request.
• Maintain detailed, current client profiles.
• Track billable hours accurately in Zirtual's system.
• Seek feedback from Account Supervisors on performance and quality.
• Reach out for support during absences or workload surges, leveraging assistance from other VAs if needed.

Additional Duties 📝

The VA may be assigned other tasks as needed to support client success and operational efficiency.

Requirements & Preferred Skills 🎯

• Languages: Bilingual in English and Spanish (preferred).
• Communication: Clear, professional, and proactive in speech and writing.
• Organization & Prioritization: Effectively manage multiple tasks and learn new programs swiftly.
• Commitment: Minimum one-year engagement with Zirtual.
• Attention to Detail & Stress Management: Meticulous and capable of working under pressure.
• Interpersonal Skills: Quick to develop positive working relationships.
• Technical Savvy: Web, Internet, and computer skills essential.

Qualifications ✅

• Associate’s Degree, Bachelor’s Degree, or at least 7 years of experience as an executive assistant to C-level executives.
• Minimum of 4 years’ administrative experience.
• Experience working with C-level executives (preferred).
• Proficiency in Google Suite, Google Calendar, and Microsoft Office.
• Experience with task management tools like Trello or Asana.
• Knowledge of Slack, CRM platforms (Salesforce, HubSpot, Zoho), expense reporting software (QuickBooks, Expensify), travel tools (Concur), social media management tools (Hootsuite, WordPress) — all preferred.
• Reliable internet connection, computer, and phone.
• Typing speed of at least 50 WPM with high accuracy.
• Availability during PST or EST business hours Monday through Friday, unless otherwise arranged.

Compensation 💰

You will work as a 1099 independent contractor, receive a set monthly fee based on client plans, averaging between $1500 - $3800 per month depending on your assignments.