Solomon Page Is Hiring An Executive Assistant

Join our client, a prominent media and entertainment nonprofit in NYC, as an Executive Assistant—an opportunity to support top leadership and facilitate organizational success. 🚀

Position Overview

We are seeking a highly organized and proactive Executive Assistant to manage administrative duties for the President & CEO, providing support across various functions with minimal supervision.

Contract Details

• Duration: 2-3 month assignment to start
• Hourly Rate: $35-38/hour depending on experience
• Full-Time Equivalent: $75,000-$80,000 annually

Responsibilities

• Manage Calendar: Schedule and maintain President & CEO’s appointments, meetings, and travel itineraries, anticipating changes and preparing materials as needed.
• Communications: Answer and screen calls and visitors professionally, handling inquiries tactfully and directing them appropriately.
• Liaison Role: Act as the point of contact between the President & CEO, her reports, internal/external contacts, and Board members by composing correspondence, memos, and reports.
• Information Dissemination: Share information within the organization as needed.
• Administrative Paperwork: Coordinate approval paperwork, such as attendance sheets, travel, and expense reports, following up with relevant departments.
• Social Media Support: Engage as an ambassador for social media efforts by sharing posts within your networks to amplify reach and foster community involvement. 📢
• Additional Support: Assist other executives with administrative tasks, special projects, or duties as assigned.

Core Competencies

• Organization: Highly organized with a proven track record of meeting deadlines and managing budgets.
• Ownership: Take initiative and manage multiple tasks simultaneously.
• Communication: Outstanding verbal skills and superior business writing abilities.
• Professional Demeanor: Positive, polished, with excellent interpersonal and managerial skills.
• Attention to Detail: Prioritize effectively while maintaining accuracy.
• Resourcefulness: Creative problem solver with strong research skills.

Required Qualifications

• 10+ years of administrative experience in a fast-paced environment
• Polished personality with discretion and confidentiality
• Exceptional multi-tasking and adaptability skills
• Excellent written and verbal communication skills
• Independent thinker with strong organizational skills
• Proactive team player with great initiative
• Ability to research, compile information, and generate reports
• Proficiency in MS Word, Excel, PowerPoint; quick learner of new programs
• Strong work ethic, with a preference for in-person collaboration in a high-energy environment
• Flexible hours, including nights, weekends, and holidays as needed
• Bachelor’s degree from an accredited institution
• Bilingual fluency in Spanish is a plus

Join Our Team!

If you meet these qualifications and are eager to contribute to an impactful organization, apply today! 🎉

The Solomon Page Distinction

We offer comprehensive benefits for hourly employees, including medical, dental, 401(k), direct deposit, and commuter benefits—supporting freelancers and full-time staff alike. 🏢

About Solomon Page

Founded in 1990, Solomon Page specializes in staffing and executive search across diverse industries. Our entrepreneurial culture and commitment to tailored solutions foster long-term relationships built on trust and excellence. For more information and opportunities, visit solomonpage.com and connect with us on Facebook and LinkedIn.

Opportunity awaits! 🚀