Software Guidance & Assistance, Inc. (SGA, Inc.) Is Hiring An Executive Assistant

⭐️ Looking for a dynamic bilingual Executive Assistant role supporting senior leaders in a reputable investment firm in New York? This position offers a hybrid work environment with excellent opportunities for growth and impact.

🚀 Job Opening: Executive Assistant (Bilingual - Spanish)

Software Guidance & Assistance, Inc. (SGA) is seeking a dedicated Bilingual Executive Assistant (Spanish & English) for a 6+ month contract (with potential renewal or conversion) with a premier investment management client in New York, NY. The role involves working a hybrid schedule with 4 days onsite per week.

Responsibilities

• Manage daily calendars for senior leaders, demonstrating flexibility and problem-solving skills to handle last-minute schedule changes.
• Arrange and reserve conference rooms, catering, audio/video services for meetings and conferences.
• Coordinate travel arrangements and submit expense reports efficiently using Concur.
• Drive key team activities such as meetings, strategy sessions, conferences, ordering supplies, and social events.
• Handle tasks proactively and efficiently to ensure seamless coverage for all supported staff.
• Build and maintain strong business relationships with executives and administrative staff across the organization.
• Complete ad hoc administrative requests with attention to detail and timeliness.

Required Skills & Qualifications

• 5+ years of experience supporting senior executives in fast-paced, high-energy corporate or family office environments.
• Bilingual fluency in Spanish — written, spoken, and business acumen; essential for interacting with Latin America Markets team members.
• Proven ability to manage multiple priorities independently, ensuring accuracy and efficiency under tight deadlines.
• Strong communication skills — excellent verbal and written, producing succinct, polished correspondence.
• Fluent in Spanish with comfort in cross-regional communications.
• Flexible, responsive, and willing to monitor and manage communications outside of regular hours, including weekends if needed.
• Advanced proficiency in Microsoft Office Suite (Word, PowerPoint, Excel) with keen attention to presentation quality.
• Experience with Concur Travel & Expense management and American Express Travel — booking, reconciliation, and expense reporting.
• Ability to adapt to various workstyles and personalities, including high-energy executives.
• Professionalism, discretion, and proactive problem-solving skills in confidential and dynamic environments.

About SGA

✨ SGA is a women-owned technology and resource solutions provider committed to standing out with a personal, boutique approach. Annually, we connect talented consultants with over 1,000 engagements. Our core values include customer service, employee development, quality, and integrity. Join us to love what you do, discover your passion, and be yourself!

Find more about us at https://sgainc.com/.

🌐 Equal Opportunity Employer: SGA does not discriminate based on Race, Color, Sex, Sexual Orientation, Gender Identity, Religion, National Origin, Disability, Veteran Status, Age, Marital Status, Pregnancy, Genetic Information, or other protected classes. We are committed to providing access and reasonable accommodations. Please visit our EEO page for more information.