Hebrew Educational Alliance Is Hiring An Executive Administrative Assistant

Join Our Vibrant Community as an Executive Assistant at The Hebrew Educational Alliance ✨

The Hebrew Educational Alliance, a warm and active synagogue community dedicated to infusing lives with Jewish meaning and purpose, is seeking a dedicated Executive Assistant to support our leadership and administrative functions.

About Us

Located in Denver, Colorado, we are one of the region's largest Jewish congregations, renowned for our welcoming atmosphere and lively community life. We pride ourselves on fostering a vibrant environment where learning and connection flourish.

Location: 3600 S. Ivanhoe St. Denver, CO 80237

Website: https://www.headenver.org/

Position Overview 🎯

The Executive Assistant will report directly to the CEO, providing essential support to our Clergy and managing a variety of office functions. This role requires a strong multitasker, an inventive problem solver, and a discreet professional who can effectively engage with staff, congregants, Board Members, and the public.

As a front-line representative of our congregation, professionalism, excellent judgment, and organizational skills are paramount.

Core Responsibilities 📝

• Administrative Support: Manage schedules, appointments, meetings, and overseeing CRM follow-up; greet visitors and determine access.
• Communication Management: Answer phones, direct calls, and handle correspondence, including member communications and appreciation notes.
• Board Support & Policies: Assist in preparing for Board meetings and oversee administrative policies.
• Office Operations: Manage supplies, assist administrative staff, and maintain confidential documents and shared databases.
• Financial & Data Analysis: Generate reports on membership, fundraising, demographics, and generate analyses using ShulCloud and Excel.
• Large Project Coordination: Lead campaigns such as Purim gift deliveries, manage Yizkor book processes, coordinate High Holidays logistics, and support B'nai Mitzvah preparations.

Qualifications & Skills 🌟

• High school diploma required; bachelor’s degree or relevant certifications preferred.
• Minimum of five years administrative experience, with senior support preferred.
• Proficiency in Microsoft Office Suite; familiarity with Microsoft 365 and mail merge systems.
• Experience with CRM systems, especially ShulCloud, is highly desirable.
• Event planning and Jewish organizational experience considered an asset.
• Understanding of Jewish rituals, customs, and holidays is beneficial.
• Exceptional organizational, analytical, and communication skills.
• Ability to interact positively with diverse personalities with professionalism and a friendly demeanor.

Work Hours & Benefits 🕒

• Standard hours: Monday 8:30 AM – 4:30 PM, Friday 8:30 AM – 3:00 PM.
• Occasional support for weekend or evening events, especially around Jewish holidays.
• Employment: Full-time position with competitive salary between $45,000 and $65,000, based on experience.
• Benefits include health, dental, and vision insurance, paid vacation and PTO, and participation in our 401(k) plan.
• Our office culture emphasizes professionalism, friendliness, support, and collaboration.

How to Apply 📧

Interested candidates are encouraged to submit a resume and cover letter to info@headenver.org by August 22, 2025. Please include Executive Assistant in your subject line.