English
Korean
Harvey Nash USA Is Hiring An Executive Admin Assistant
Summary:
The main function of an executive administrative assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical executive administrative assistant acts as an information and communication manager for an executive and their teams.
Executive Admin Assistant 4
Englewood Cliffs, NJ(Schedule: In-office Monday-Thursday, Friday optional to work from home)
6 months
Korean Bilingual candidates required.
"Candidates from outside the local area are welcome, provided they are willing to relocate at their own expense."
Summary:
The main function of an executive administrative assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical executive administrative assistant acts as an information and communication manager for an executive and their teams.
Job Responsibilities:
- Supervise general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
- Review and approve invoices, reports, memos, letters, financial statements, and other documents.
- Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
- Prepare agendas and make arrangements for committee, board and other meetings.
- Make arrangements for travel, planning meetings, etc.
- Submission of travel and other expense sheets for the supported leaders as well other administrative submissions needed like IT requests
- Respond to requests that come in for items like periodic organizational chart updates, seating charts, etc,
- Manage an extremely active calendar of appointments; ensure that the executives stay on track during their day; prioritize meeting requests and handle conflicts or scheduling changes proactively
- Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access if needed
- Triage and do basic troubleshooting for hardware. Software and phone issues. office supply management, and other general office management functions
- Liaison with customer and internal exec level
- Develop and maintain cross divisional relationships with other admin assistants
- Handle adhoc admin duties as they arise.
Skills:
- Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.
- Expert ability to work independently and manage ones time.
- Expert ability to keep information organized and confidential.
- Expert ability in event planning, budgeting, etc.
- Build relationships across teams, offering help and welcoming ideas from others to drive work forward in an inclusive manner
- Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.
- (OPTIONAL) Bilingual in Korean and English
Education/Experience:
- 2 year degree or equivalent work experience
- 8-10 years’ experience required.
- Experience working with executives mandatory
KEY RESPONSIBILITES/REQUIREMENTS:
- Microsoft Office skill set (Presentation, Excel etc.)
- Bilingual (English/Korean) in reading, writing and speaking
- Coordination of schedules, office set up, maintaining office equipment, space planning, etc.
- Develop and maintain excellent working relationships with all appropriate levels within and outside the company.
- Plan, organize, and prioritize multiple assignments and projects.
- Demonstrated competency in both oral and written modes for internal and external personnel at all levels.
- Work independently and in a team environment in order to achieve personal and team goals and complete assignments within established time frames.
- Ability to work across on divisions and business areas to find solutions to problems
- Assist in events planning, including scheduling, catering, set up and break down.
- Place inventory requests for devices as needed
- Assist in ordering and tracking new hire equipment to ensure timely receipt
- Assists executive admin with various tracking spreadsheets, databases, and/or other office software records for the unit (Executives' weekly schedule, organization charts, wins reports, and presentations)
Top skills:
- Organized, Understands prioritization, bilingual (english/korean), detail-oriented
A reasonable, good faith estimate of the minimum and maximum for this position is $44 Hourly on w2.
Benefits will also be available and details are available at the following link: https://britehr.app/HarveyNashContractorsNH2025
I am looking forward to speaking with you today.
About us:
Harvey Nash is a national, fullservice talent management firm specializing in technology positions. Our company was founded with a mission to serve as the talent partner of choice for the information technology industry.
Our company vision has led us to incredible growth and success in a relatively short period of time and continues to guide us today. We are committed to operating with the highest possible standards of honesty, integrity, and a passionate commitment to our clients, consultants, and employees.
We are part of Nash Squared Group, a global professional services organization with over forty offices worldwide.
For more information, please visit us at https://www.harveynashusa.com/
Thanks & Regards,
Anil Raj
Sr. IT Recruiter
Anil.Raj@harveynash.com