San Diego Padres Is Hiring A Coordinator, Special Events Administration

Join Our Team as a Coordinator, Special Events Administration! 🏟️

The San Diego Padres are seeking a detail-oriented and organized individual to manage departmental paperwork and support our events. This role offers an exciting opportunity to be part of a dynamic team behind one of the most iconic baseball organizations.

Department & Reporting Structure

• Department: Special Events
• Reports To: Vice President, Special Event Sales
• Status: Full-Time; Non-Exempt

Our Commitment to Diversity & Inclusion 🌎

The San Diego Padres are dedicated to fostering a diverse and inclusive work environment. We value perspectives from all backgrounds—including race, ethnicity, religion, gender, age, disability, sexual orientation, veteran status, and national origin.

Not 100% qualified? No worries! We believe transferable skills and passion for our mission are just as important. Apply today and help us create memorable experiences for our fans!

Your Role as Coordinator, Special Events Administration

In this role, you'll oversee all department paperwork, manage event invoicing and settlements, and facilitate contracts. Your organizational skills, attention to detail, and understanding of basic accounting will be vital. Active engagement with internal teams and external clients will be a key part of your daily responsibilities.

Key Responsibilities

• Act as the department liaison on contracts and invoicing 🤝
• Collaborate with Accounting and Legal teams for timely collections and compliance 📄
• Manage event paperwork including agreements, payments, and insurance documents 📝
• Handle contract intake via AdobeSign and update department trackers 📊
• Assist with complex contract negotiations and stages of execution 🎯
• Support Event Managers with invoice organization, payment tracking, and revenue reporting 💼
• Communicate outstanding insurance and payment status promptly 📬
• Track and collect vendor payments for each event 💳
• Gather reports on ticketing, tours, parking, and concessions 🎟️
• Facilitate new vendor paperwork as needed 📝
• Assist with event settlements 🏁
• Summarize contracts with key notes regarding event specifics 📋
• Manage venue and vendor contracts, including renewals and budgets 🏟️
• Assist with departmental purchasing needs 🛒
• Represent the Club professionally and positively at all times 🌟
• Perform other duties as assigned 🚧

Knowledge & Skills We Value

• Proficiency with MS Office (Word, Excel, Outlook) and quick to learn new software 🖥️
• Excellent verbal and written communication skills 🗣️✉️
• Strong understanding of business accounting and contract summarization 💰
• Exceptional organization and time management, capable of handling multiple projects 🗃️🕒
• Basic knowledge of insurance certificates 📜
• Ability to facilitate cross-departmental opportunities 🤝
• Creative thinking and multi-tasking abilities 🎨
• Professional demeanor with high discretion, respect, and integrity 🛡️
• Punctuality and reliable attendance ✅
• Bilingual in English/Spanish is a plus 🇺🇸🇪🇸

Qualifications & Requirements

• Minimum age 18+ 🧓
• Bachelor’s Degree or equivalent in Hospitality, Tourism, Business Administration, Accounting, or related field 🎓
• At least 2 years of experience in Event or Business Administration 🗓️
• Proven contract negotiation experience 🤝
• Familiarity with invoicing, reporting, and payments reconciliation 💼
• Previous event or office management experience preferred 🏢
• Flexible hours including evenings, weekends, holidays, and extended events ⏰
• Valid driver’s license with a clean record 🚗
• Willingness to travel as needed ✈️
• Ability to access various areas of the ballpark and lift up to 50 pounds 🏋️‍♂️
• Successful completion of background check and drug screening 🔍

Compensation & Benefits 💵🎁

The base hourly pay ranges from $26.44 to $31.25, aligned with the California pay transparency law. Additional compensation may be available based on performance and experience.

Our benefits package includes:

• Medical, Dental, and Vision Insurance 🏥
• 401(k) plan with employer match and Safe Harbor contribution 💼
• Basic Life and Option to purchase Supplemental Life Insurance ❤️
• Pet Insurance 🐾
• Generous Paid Time Off and Holidays 🏖️
• Paid Employee Parking 🚗
• Onsite Barista Service ☕
• Complimentary Tickets to Home Games 🎫
• Exclusive Onsite Experiences & Ballpark Discounts 🍔
• Work-from-Home Fridays (season-dependent) 🏡
• Smart Casual Dress Code 👔

All benefits are subject to eligibility and plan terms, which may be modified over time.

Equal Opportunity Employer 🚻

The San Diego Padres embrace diversity and encourage applications from all qualified candidates. We are committed to providing equal employment opportunities.