KIPP Chicago Is Hiring A Bilingual School Office Assistant

Discover a rewarding opportunity to support a vibrant educational community dedicated to student success, equity, and bilingual communication in Chicago.

Company Description

At KIPP Chicago, we are guided by a simple, yet powerful mission: Together with families and communities, we create joyful, academically excellent schools that prepare students with the skills and confidence to pursue the paths they choose—college, career, and beyond—so they can lead fulfilling lives and build a more just world.

Our campuses are located in the Austin, Englewood, North Lawndale, and West Humboldt Park neighborhoods.

Additionally, KIPP Chicago advises over 2000 alumni through our KIPP Forward program, supporting students currently in high school or college. For more data and our vision for the future, visit www.kippchicago.org.

Job Description

Position Overview 📋

The Bilingual Office Assistant (OA) plays a vital role in supporting the efficient operation of the school. Key responsibilities include creating a safe, clean, welcoming environment and providing essential support to staff, students, families, volunteers, and visitors. The OA acts as a primary Spanish language communication lead for interactions with our Spanish-speaking families. This position serves at our KIPP Bloom Campus (5515 S Lowe) and reports to the School Operation Leader.

Hours 🕒

• Full Time, 40 hours per week, Monday - Friday
• No earlier than 7:00am and no later than 5:30pm
• Exact hours to be determined by manager

Responsibilities 🎯

Manage Student Information System and Records 📁

• Maintain accurate, up-to-date student records.
• Create folders for new students and archive folders for former students.
• Utilize Powerschool, DeansList, & Aspen data systems daily.
• Prepare materials for parent-teacher conferences, including report cards, attendance letters, and paycheck histories.

Assist with Daily School Operations 🏫

• Communicate effectively in both Spanish and English with students and families.
• Translate weekly newsletters and family communications into Spanish.
• Respond to inquiries from parents, students, and visitors.
• Implement family communication systems (newsletters, mailings, flyers).
• Check voicemails & emails from parents.
• Manage inventory of supplies and uniforms.
• Support teachers' requests and uniform sales.
• Perform first aid and provide medical support as needed.
• Ensure teachers’ lounges are stocked with supplies.
• Assist with student arrival and dismissal processes.
• Perform other duties as assigned by the Operations Leader.

Student Enrollment 🌱

• Support the enrollment process: collecting Interest Forms, sending acceptance letters, managing waitlists, coordinating open houses, and registering students.
• Schedule Commitment to Excellence conversations with parents and teachers.
• Enroll students in Aspen, creating CPS student IDs, and coordinating transfers from other schools.
• Participate in outreach activities such as community events, park visits, and door-to-door canvassing during spring & summer months.

Student Attendance 📋

• Make daily calls to families of absent students and log attendance in DeansList.
• Record attendance details such as tardies, suspensions, and hospitalizations.
• Assist in implementing attendance incentives across classrooms and grades.
• Communicate with families regarding significant absences and schedule follow-up meetings.

Qualifications & Requirements ✅

• Fluent in both Spanish and English (oral and written)
• High School Diploma with at least one year of school-based office experience or two years of college
• Experience working in non-profit or educational settings
• Excellent verbal and written communication skills
• Demonstrated integrity and discretion with sensitive information
• Proficiency with Google Suite tools
• Clear CPS Background Check required prior to employment

Additional Information

Compensation & Benefits 💼

• Hourly rate based on experience
• Competitive Retirement 403b Benefits
• Various insurance options, including comprehensive medical, dental, vision, life, and disability insurance covered at no cost
• For more details, visit: kippchicago.org/join-our-team

Statement of Non-Discrimination 🚫

KIPP Chicago is committed to providing equal employment opportunities to all individuals. We do not discriminate based on race, color, gender, sexual orientation, national or ethnic origin. All application information will be kept confidential in accordance with EEO guidelines.