Alpha Global Search LLC Is Hiring A Bilingual Japanese Corporate Coordinator

Join a leading international financial firm as a Corporate Coordinator, supporting executive visits from Japan and facilitating smooth corporate operations through exceptional organizational skills.

About the Role

This position involves coordinating executive travel, managing schedules, preparing itineraries, and supporting meetings and corporate events. Ideal candidates will be highly organized, detail-oriented, and able to thrive in a cross-border environment.

Responsibilities

Executive & Travel Coordination ✈️

• Prepare detailed itineraries for visiting Japanese executives guided by internal protocols
• Coordinate travel arrangements including transportation, accommodations, and reservations
• Manage and update executive schedules to ensure accuracy and efficiency
• Serve as liaison with travel agencies and internal stakeholders

Meeting & Event Coordination 🎉

• Coordinate meetings, office visits, and logistics for executive visits
• Support planning and execution of corporate events
• Assist in organizing Board meetings, Shareholder meetings, and off-site events
• Prepare meeting materials, agendas, and minutes

Administrative Support 📋

• Process invoices, track expenses, and maintain related documentation
• Provide general administrative support including document preparation and data entry
• Coordinate internal meetings and calendar scheduling
• Support Corporate team operations and assist other teams as needed
• Offer backup support for administrative staff when required

Qualifications 🎓

• 5+ years of experience in executive support, corporate coordination, or administrative roles
• Business-level proficiency in both Japanese and English (required)
• Experience in coordinating executive travel, schedules, and meetings
• Strong organizational skills and attention to detail
• Ability to manage multiple priorities in a fast-paced environment
• Experience working within a corporate or global organization, preferably within a Japanese company

Compensation & Benefits 💼

Salary: $70,000.00 - $100,000.00 per year

• 401(k) Retirement Plan
• Dental Insurance
• Health Insurance
• Paid Time Off
• Vision Insurance

Work Location 🌍

Hybrid remote position based in New York, NY 10016