Mangone Law Firm, LLC Is Hiring A Bilingual Executive Assistant to CEO (NJ Based with Travel Availability)

Exciting Opportunity: Bilingual Executive Assistant for a Prestigious US Law Firm 🇺🇸

Join a forward-thinking, rapidly growing legal team as the Executive Assistant supporting our CEO. This fully remote role offers the chance to make a meaningful impact within a respected firm dedicated to excellence and professional growth.

About The Role

Are you an exceptionally organized, proactive, and bilingual professional ready to support the CEO of a distinguished U.S.-based law firm? If so, this could be the perfect opportunity for you!

Location: Fully remote, with occasional travel required.

In this role, you'll need outstanding organizational skills, the ability to handle sensitive information discreetly, and multitasking prowess in a fast-paced legal environment.

About Us

Mangone Law Firm, LLC, based in New Jersey, has been dedicated since 2012 to helping new Americans obtain legal status in the U.S. We serve clients nationwide with a commitment to exceptional customer service, deeply understanding their challenges and genuinely caring about their outcomes.

Driven by a strong corporate culture and clear core values, we are excited for our bright future. We are looking for talented professionals eager to grow and contribute to our success.

🌟 We're an Inc. 5000 Honoree! 🌟

Recognized on the 2025 Inc. 5000 list of America's fastest-growing private companies, Mangone Law Firm celebrates resilience, innovation, and dedication—attributes that define our team's commitment to excellence even in challenging times.

Join us and become part of a dynamic, growth-oriented team committed to making an impact daily. If you're driven, proactive, and eager to advance your career, we invite you to apply!

Requirements

Key Responsibilities

• Manage the CEO’s calendar — coordinate meetings and appointments seamlessly.
• Serve as the primary contact — liaise with internal and external stakeholders.
• Handle sensitive information — maintain utmost confidentiality and professionalism.
• Draft, proofread, and translate — compose emails, reports, and documents in English and Spanish.
• Prepare presentations and reports — support business needs effectively.
• Organize digital files — ensure quick and easy access to important documents.
• Conduct research — legal and business topics as needed.
• Coordinate travel — arrange complex itineraries, flights, and accommodations.
• Manage communications — monitor and prioritize emails/messages, respond on behalf of the CEO.
• Support personal administrative tasks when required.
• Follow up on tasks — keep the CEO informed of deadlines and priorities.

Skills & Competencies

• Strong organizational and time-management skills
• Ability to multitask and prioritize effectively
• Excellent communication skills in English and Spanish
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace
• Experience with project management and collaboration tools (e.g., Asana, Trello, Slack, Monday.com)
• Problem-solving mindset with the capacity to work independently
• High discretion and professionalism
• Sharp attention to detail and a proactive work approach

Additional Requirements

• Experience: Minimum 1 year as an Executive or Personal Assistant, preferably in legal or corporate settings
• Virtual Work: Proven ability to work effectively in a remote/hybrid environment
• Bilingual: Fluency in both English and Spanish (written and verbal) required

Benefits ✨

Why Join Us?

• Enjoy the flexibility of remote work within a growing U.S.-based law firm
• Impact directly by supporting a high-level executive
• Receive competitive compensation
• Benefit from flexibility and occasional travel opportunities

Ready to Grow With Us? 🚀

If you're proactive, detail-oriented, and eager to develop your career in a supportive, fast-paced environment, we'd love to hear from you!

Apply now and help us continue making a difference!