Phyton Talent Advisors Is Hiring A Bilingual Executive Assistant

Our Client, a Global Investment Bank, is seeking an Bilingual Senior Executive Assistant in their New York, NY location.

"Fluency in both English and Japanese is required."

Summary:Performs a variety of secretarial duties and associated tasks to relieve the General Manager, Managing Directors, and department staff of clerical/administrative business details. Responsibilities include, but are not limited to, scheduling, preparing reports, answering phones, distributing mail/documents, maintaining records or logs, filing, inputting data, monitoring documents, and other general office duties as assigned. Provides back-up support to other staff members as needed. Organizes and coordinates projects as required.Duties and Responsibilities:

• Plans and coordinates arrangements for business-related functions (meetings, conferences, receptions, VIP visits, and regular periodic functions) with a combination of work-from-home days.
• Obtains necessary approvals for business trip applications; books and makes spur-of-the-moment changes to flight/hotel/transportation arrangements; processes expense reports.
• Assists in the preparation of management reports, reconciliations, etc. Circulates reports for approval and keeps records accordingly.
• Maintains positive relationships with internal/external customers while providing exemplary customer service. Responds promptly to inquiries from customers and other departments regarding transactions, policies, and procedures.
• Plans, implements, and adjusts tasks to complete work accurately and on time. Sets priorities and adjusts workload to meet changing needs.
• Provides back-up support to other staff members, including Credit Analysts. Cross-trains others on job-related duties and assists others with administrative duties, as necessary. Participates in audit preparation (internal/external).
• Assists with departmental projects and performs other duties as assigned.

Compliance:

• It is the individual responsibility of every employee to maintain a current awareness and understanding of appropriate banking laws, regulations, internal policies, and procedures and to comply fully with those laws.
• Understand that all questions and/or clarification about such rules and regulations should be directed to the Legal Department and Compliance Department.
• Attend Annual Compliance Training presented by the Compliance Department.
• Read and respond as necessary to all compliance-related reference and directive materials received.
• Comply with the organization's "Code of Conduct".

Requirements:

• Good verbal and written communication skills (in both English and Japanese) and the ability to follow specific instructions in both written and verbal form. Ability to follow policies and procedures. Ability to effectively prepare documents (emails, brief memos, standard forms, etc.). Ability to present ideas, concepts, and other information with clarity and effectiveness. Maintain continuous and open communication with others.
• Good organization and planning skills. Ability to complete work accurately and on time. Ability to work in a high-pressure environment with critical deadlines. Capable of handling multiple tasks simultaneously, despite numerous interruptions. Ability to establish priorities and complete tasks accurately and on a timely basis.
• Customer Orientation (internal/external). Excellent interpersonal skills with proven commitment to quality customer service. Ability to meet customer needs and respond to customer inquiries in a respectful, helpful, and responsive manner. Ability to establish and maintain clear communication with customers.
• Team Orientation. Ability to work cooperatively with others. Capable of working well independently and in teams. High level of diplomacy, tact, discretion, and confidentiality. Ability to maintain a flexible attitude and approach toward assignments. Ability to initiate and sustain relationships with other departments and proactively solidify relationships, understanding the needs and challenges of peers.
• Strong PC skills (word processing, spreadsheets, and databases), calculator, and other standard office equipment to record, store, and retrieve information. Proficient in PowerPoint, Excel, and Word. Fast learner of databases and internal systems.
• Flexibility to work variable hours due to workflow.
• 3 years' experience or more.
• Bachelor's Degree.