Open Systems Technologies Is Hiring A Bilingual Executive Assistant

A financial firm is looking for an Executive Assistant (Bilingual) to join their team in New York, NY.

Pay: $45-48/hr

Bilingual Spanish fluency is a must.

• The position will be onsite in office 5 days/week
• Looking for an L3 Personal assistant with at least 5 years of experience and to be bilingual
• Hours are 10am to 6pm
• Ideally looking for someone with experience in Banking/Financial Services Industry

Executive Assistant Responsibilities:

• Performs complete administrative secretarial functions for the top executives & team
• Handles highly confidential matters, working with top level executives in work situations
• Interprets and adapts guidelines, practices and policies
• Completes scheduling of meetings as requested by executive and other department members
• Prepares correspondence and management presentation materials, answers telephones, and performs other administrative duties as assigned
• Assists the executive with planning, scheduling and organizing the affairs of the department
• Assembles and submits relevant data from files, etc.
• Compiles statistics and information, sets up reports and/or presentations as directed, using all necessary software
• Maintains a calendar of appointments, meetings etc.
• Coordinates travel and hotel reservations
• Screens telephone calls, mail and visitors
• Answers questions, furnishes information or redirects requests as appropriate to assist in supervisor's time commitments
• Exercises discretion concerning schedule changes, changing priorities and meeting interruptions
• Telephone relief for others in the area as necessary
• Gmail is a plus as we are on Gmail not Outlook
• Experience in Concur
• Bilingual Spanish fluency is a must (Spanish fluency is a must - communication with Spain & Latin America)

Reception Desk Responsibilities:

• Calendar Management, (Gmail is a plus)
• Serves visitors by greeting, welcoming, and directing them appropriately
• Notifies company personnel of visitor arrival
• Maintains security and telecommunications system
• Informs visitors by answering or referring inquiries
• Directs visitors by maintaining employee and department directories
• Maintains security by following procedures, monitoring logbooks, and issuing visitor access
• Keeps a safe and clean reception area by complying with procedures, rules, and regulations
• Supports continuity among work teams by documenting and communicating actions, irregularities, and continuing needs