First in Service Travel Is Hiring A Bilingual Executive Assistant

Join a dynamic global organization as an Executive Assistant, playing a crucial role in the success of the executive and the company. This position offers the opportunity to work closely with the CEO and collaborate with advisors and teams around the world.

The Opportunity

The role of an Executive Assistant is pivotal to supporting top leadership. In this position, you will be the right-hand to the CEO, facilitating effective communication and coordination across various departments and international offices.

Job Duties and Responsibilities

• Manage and maintain executive schedules, including arranging travel, conferences, and appointments, as well as making necessary adjustments.
• Prepare background information, meeting summaries, and supporting documents for the CEO's scheduled meetings.
• Conduct daily check-in meetings with the CEO to review tasks, track pending items, and prioritize responsibilities.
• Take and distribute meeting minutes, ensuring key points, actions, and follow-up items are accurately recorded and communicated.
• Manage the CEO’s inbox and direct mail, forwarding messages to internal staff with instructions for responses.
• Review, proofread, and format all correspondence to ensure accuracy and professionalism.
• Coordinate with advisors and escalate issues to senior leadership when necessary.
• Handle confidential and sensitive information with tact, discretion, and professionalism.
• Serve as a liaison between departments, advisors, and senior staff to ensure seamless communication.

Salary Range 💰

$60,000 USD - $70,000 USD

Skills, Knowledge, and Experience Required ✅

• 5+ years of experience as an Executive Assistant
• Bilingual proficiency in English and Spanish
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Excellent time management and organizational skills, with the ability to prioritize and handle multiple tasks efficiently
• Strong communication, teamwork, and customer service skills
• Ability to build and maintain relationships with diverse teams
• Discretion when handling confidential information
• Adaptability to thrive in a fast-paced environment