IFG - International Financial Group Is Hiring A Bilingual Administrative Assistant (English and Spanish)

This is a remote position.Position: Bilingual Administrative Assistant (English and Spanish)

Location: Ft. Lauderdale, FL (Remote with quarterly onsite - One day in a Quarter)

Schedule: Mon-Fri, 40 hrs/week

Contract: 6-12 months (expected 18-month duration)

Key Responsibilities:

• Handling purchase order creation and tracking

• Supporting vendor onboarding and supplier registration processes

• Administering the Supplier Program and maintaining procurement documentation

• Managing domestic and international travel arrangements for team members

• Coordinating internal team schedules and calendar invites

• Participating in procurement tool usage and internal team calls

• Completing business expense reports and overseeing invoice processing

• Supporting ad hoc administrative and procurement tasks as required

Role Breakdown:

• Procurement & Tool Support: ~70%

• Administrative Functions: ~15-20%

• Meeting Participation (Internal & Cross-Team): ~10-15%

Candidate Qualifications:

• 7+ years of professional experience in administrative support roles, with at least 5 years involving procurement processes

• 2+ years of experience using enterprise-level procurement tools, including direct hands-on experience with MyOrder or similar procurement systems

• Advanced proficiency with MS 365 tools (Outlook, Excel, Teams, SharePoint, etc.)

• Demonstrated ability to support cross-functional teams in remote, multicultural environments

• Fluent in English and Spanish - essential for daily communications across regions

• Portuguese fluency is a plus but not mandatory

Ideal Traits:

• Strong organizational and multitasking skills

• Ability to maintain confidentiality and manage sensitive information

• Comfortable working with minimal supervision

• Proactive communicator and collaborative team member

• Proven success working with procurement workflows, supplier portals, and administrative support tools

Candidate Fit:

This candidate is well-suited for an administrative contract role that demands high attention to detail, strong communication skills across regions, and confidence in managing procurement tools and vendor-related operations. Their past experience supporting procurement teams and handling business-critical tools positions them as a highly capable and dependable resource.

Additional Notes:

• Open to remote work with occasional on-site presence

• Available for full-time, 40 hours/week

• Ready to begin assessments immediately