New Jersey Courts Is Hiring An Administrative Specialist 2, Bilingual Spanish/English

Join the New Jersey Judiciary as an Administrative Specialist 2 — Bilingual Spanish/English! 🌟

If you're looking to make a meaningful difference within a dynamic organization, this role offers an opportunity to support the administrative functions of the Office of the Ombudsman in the Monmouth Vicinage. The applicant pool from this posting may be used to fill future vacancies within five months of the recruitment closing date.

About Us 🤝

When you join the New Jersey Judiciary, you become part of an 8,500-member strong TEAM committed to maintaining the highest standards of independence, integrity, fairness, and service quality. Our work impacts lives daily, tackling issues such as bail reform, marijuana decriminalization, and recovery courts. No matter your role—whether in a courtroom, administrative office, courthouse training room, IT office, or in the field—you’ll contribute to building public trust and confidence in the court system. We cherish individuality, foster professionalism, and prioritize continuous improvement.

Salary & Compensation 💰

The annual salary range for this position is:

• Schedule A: $52,593.71 to $86,166.03
• Schedule B: $52,593.71 to $81,857.73

New hires generally start at the minimum of the range. Current employees promoted or advanced in their career will see a 5% salary increase, not exceeding the maximum of the range. Employees hired before June 3, 2014, are considered Schedule A; those hired on or after are Schedule B.

Career Growth Opportunities 🚀

The New Jersey Judiciary offers a robust pathway for professional development and advancement, supporting your ongoing growth within the organization.

Position Overview 🔎

Location: Monmouth Vicinage
Position: Administrative Specialist 2, Bilingual Spanish/English

This role provides vital support to the Office of the Ombudsman, requiring excellent communication skills, confidentiality, integrity, and the ability to work independently or as part of a team. The successful candidate will handle multiple assignments, manage their time effectively, and contribute positively to our professional environment.

Remote Work & Flexibility 🌐

This position offers a hybrid work schedule with up to 2 days of remote work outside of Judiciary buildings. To participate, candidates must install a multi-factor authentication app and have high-speed internet at home.

Primary Responsibilities & Duties 📋

• Responding to questions from judges, the public, clients, co-workers, and supervisors
• Drafting correspondence, reports, and proposals
• Explaining Judiciary policies and procedures
• Informing clients about available support programs and services
• Referring individuals to federal, state, county, or local agencies
• Reviewing and verifying client records and data accuracy
• Providing exceptional customer service to court users and internal clients
• Compiling and organizing records and written materials
• Assessing complaints and documenting information via interviews
• Developing manuals, guides, and multimedia materials
• Designing forms, newsletters, flyers, and brochures
• Creating data visualizations like flowcharts and graphs
• Collecting and maintaining records and tracking systems
• Recommending procedural and operational improvements
• Organizing meetings and community outreach events
• Supporting recruitment, diversity initiatives, and training programs

Qualifications & Requirements ✅

• Bachelor’s degree from an accredited college or university
• Experience substitution: 1 year of paraprofessional/professional experience = 30 semester credits; associate’s degree + 2 years experience can substitute for a bachelor’s
• Applicants nearing graduation may apply but must complete their degree by the start date
• Pass the Bilingual Communicative Ability Test (BICAT) or demonstrate bilingual proficiency (for bilingual variant)
• Evaluation of foreign degrees by recognized services if applicable

Additional Information ℹ️

• Possession of a valid driver’s license is required if operating a vehicle for job duties
• U.S. citizenship is not mandatory; authorization to work in the U.S. is required
• New hires must pass a thorough background check, including fingerprinting
• In accordance with the "New Jersey First Act," new employees must establish and maintain residence in New Jersey within one year of hire, unless exempted

Application Process 📝

Applicants must complete a detailed application including work experience and education, attaching all required documents. Only fully completed applications following instructions are considered. Be sure to describe your relevant experience, starting with your current or most recent role. Indicate “see resume” or provide initials if skipping sections; such applications will not be considered unless no experience or education is applicable.

About the Judiciary of New Jersey 🏛️

The Judiciary encompasses the Supreme Court, Superior Court (including the Appellate and Trial Courts), Tax Court, and Municipal Court System. The Administrative Office supports operational functions, training, research, and information systems nationwide.

Equal Opportunity Employer 🤝

The New Jersey Judiciary is committed to diversity and inclusion, providing fair access to justice and opportunities for all applicants.

Support & Contact 💻📞

For applicant support, call 1-877-204-4442 (toll-free), Monday through Friday, 6:00 AM to 6:00 PM Mountain Time.