UNDP in the Arab States region Is Hiring An Administrative Associate - UNDSS

Exciting Opportunity: Administrative Associate in East Jerusalem, Palestine

Join a dynamic organization dedicated to peace, security, and sustainable development in a role that offers meaningful impact and career growth.

Job Information

• Job ID: 26898
• Posting Date: 06/03/2025, 11:07 AM
• Apply Before: 06/24/2025, 08:59 PM
• Job Schedule: Full-time
• Location: East Jerusalem, Palestine, State of
• Agency: UNDP
• Grade: NPSA-6
• Vacancy Type: National Personnel Service Agreement
• Practice Area: Management
• Regional Bureau: Arab States
• Contract Duration: 1 Year with possibility for extension
• Education & Work Experience: Bachelor's Degree with 3 years or High School certificate with 6 years of relevant experience
• Languages Required: Arabic, English, Hebrew
• Vacancy Timeline: 3 Weeks

Job Description

Background

The Department of Safety and Security (UNDSS) provides leadership, operational support, and oversight of security management to enable UN operations worldwide. As a leader in security risk management, UNDSS ensures the safe and effective delivery of UN programs in complex environments, contributing to peace, security, human rights, and sustainable development goals. Learn more about UNDSS.

In Israel and the Occupied Palestinian Territory, UNDSS supports UN agencies and NGOs to conduct operations safely, ensuring peace and security for staff and beneficiaries.

Duties and Responsibilities

Operational Strategy & Compliance

• Implement operational strategies aligned with regulations and quality standards
• Ensure administrative activities comply with UN/UNDP policies
• Contribute to business process mapping and SOP development
• Coordinate with UNDP on administrative, financial, HR, and procurement matters
• Identify bottlenecks and liaise with relevant divisions for solutions

Financial & Administrative Support

• Implement internal controls for administrative and financial duties
• Support budget preparation and audit processes
• Collect and analyze data, prepare reports and statistical charts
• Assist during emergencies, including staff evacuations
• Handle HR activities: recruitment, performance appraisals, training, separation procedures
• Coordinate end-to-end recruitment with hiring managers
• Maintain property and asset records, conduct inventories
• Monitor dashboards and manage remedial actions

Logistical & Office Services

• Manage office supplies, procurement processes, and shipments
• Arrange travel, accommodations, visas, and official documentation
• Coordinate vehicle management, maintenance, and record-keeping
• Oversee office maintenance and technical services
• Serve as a point of contact for vendors and technicians

Support and Knowledge Sharing

• Participate actively in team discussions and organizational initiatives
• Organize and assist in training for operations staff
• Contribute to knowledge networks and community of practice
• Facilitate knowledge sharing focused on office efficiency and best practices

Other Duties

Perform additional tasks as assigned to ensure the smooth functioning of the office and organization, under supervision of the Principal Security Advisor and Administrative Officer.

Essential Competencies

• Achieves Results: Monitors work, delivers quality on time
• Thinks Innovatively: Embraces creative ideas, solves problems
• Learns Continuously: Shares knowledge, seeks feedback
• Adapts with Agility: Handles change constructively
• Acts with Determination: Demonstrates drive and confidence
• Engages and Partners: Builds positive relationships with stakeholders
• Enables Diversity and Inclusion: Respects differences, confronts biases

Technical Competencies

• Decision Making, Negotiation, and Influence
• Clear and Effective Communication
• Digital Awareness and Literacy
• Records and Documents Management
• Event and Meeting Planning
• Client and Stakeholder Management

Minimum Education & Experience

Education: High School diploma or undergraduate degree in Business Administration, Public Administration, Accounting, Finance, or equivalent

Experience: 6 years with high school diploma or 3 years with a bachelor’s degree in relevant fields

Key Skills

• Proficiency in MS Office and other digital tools
• Knowledge of procurement and financial management
• Strong organizational and prioritization skills
• Experience liaising with teams and external partners
• Knowledge sharing and coordination expertise

Desirable Skills

• Experience within the UN system or international NGOs
• Event planning and coordination skills
• Support experience in emergency operations
• Driving license for Jerusalem and West Bank travel
• ERP systems (SAP, Oracle) familiarity
• Knowledge of IPSAS and IFRS standards
• Part-qualified accounting accreditation

Language Requirements

• Fluent in English and Arabic
• Working knowledge of Hebrew

Equal Opportunity & Additional Information

UNDP promotes diversity and inclusivity. We do not tolerate harassment, discrimination, or abuse of authority. We reserve the right to select multiple candidates and encourage applications from all backgrounds. Remember, UNDP does not charge fees for recruitment and warns against scams. Learn more about scam prevention.