Sony Pictures Entertainment Is Hiring An Administrative Assistant

Join Our Team as an Administrative Assistant at Sony Pictures Television! 🎬

Sony Pictures Entertainment (SPE), a leading global entertainment company and subsidiary of Tokyo-based Sony Corporation, is seeking a proactive and detail-oriented Administrative Assistant to support top executives in our Miami division. This role is essential in ensuring smooth operations across various departments and projects.

About Sony Pictures Entertainment

Sony Pictures Entertainment's global operations include:

• Motion picture production, acquisition, and distribution 🎥
• Television production, acquisition, and distribution 📺
• Television networks and digital content creation 📲
• Operation of studio facilities 🏢
• Development of new entertainment products, services, and technologies 🚀

The Motion Picture Group includes brands like Columbia Pictures, Sony Pictures Animation, Screen Gems, TriStar Pictures, and more. Sony Pictures Television (SPT) manages distribution, local production, and international networks.

For more information, visit Sony Pictures Divisions.

Position Overview

This role provides vital support to three top-level executives:

• Head of Emerging Business, Latin America
• Head of Data Analytics & Business Insights
• VP of Distribution

Location: Miami Division of Sony Pictures Television

Key Responsibilities

1️⃣ Calendar Management (30%)

Maintain complex schedules, coordinate meetings across time zones, confirm attendance, and resolve scheduling conflicts to ensure smooth operations.

2️⃣ Travel Arrangements (20%)

Organize domestic & international travel, book flights, arrange visas, lodging, ground transportation, and prepare travel documents such as itineraries and meeting agendas.

3️⃣ Accounts Payable (15%)

Set up vendors, process purchase orders for distribution and networks, and track service receipts.

4️⃣ Expense Reports (15%)

Manage monthly expense reports via Concur Solutions, ensure compliance with company policies, collect receipts, and track approvals and deadlines.

5️⃣ Conference & Meeting Coordination (5%)

Coordinate virtual and in-person meetings, organize materials, A/V setup, catering, and prepare agendas.

6️⃣ Translations & Presentations (2%)

Translate emails, memos, and documents between English and Spanish; prepare PowerPoint presentations and distribute promotional materials.

7️⃣ Event Support (2%)

Assist with annual events, industry conventions like MIPCOM, NATPE, and team-building activities, managing invitations, scheduling, and logistics.

8️⃣ IT & Equipment Support (2%)

Coordinate with IT for hardware, software, and equipment needs to ensure productivity.

9️⃣ Inter-Company Communication (2%)

Collaborate with assistants across divisions and teams in Mexico, Miami, and Brazil to align deliverables and manage communication.

🔟 Data Analytics (2%)

Analyze TV network and platform performance data for stakeholders.

🔸 Other Responsibilities (2%)

Compile key reports, update client databases, order supplies, and support ad-hoc projects.

Required Skills & Abilities

• High proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) 📊
• Strong organizational and attention-to-detail skills 📝
• Excellent written and verbal communication skills 🗣️
• Ability to work well under pressure and handle multiple priorities 💪
• Effective interpersonal skills to represent Sony Pictures professionally 🤝
• Self-motivated with a proactive attitude 🌟
• Bilingual in Spanish & English (fluent) with translation capabilities 🇪🇸🇺🇸
• Comfort with adopting new technology and software applications 💻

Candidate Credentials

• Proven success in administrative functions within a Fortune 500 environment
• Ability to prioritize and juggle multiple tasks autonomously
• Excellent relationship-building skills
• Strong written and verbal communication
• Discretion and professionalism in handling confidential information 🔒
• Minimum 3+ years of relevant experience; entertainment industry experience is a plus 🎬
• Associate degree required 🎓

Additional Information

Sony Pictures Entertainment is an equal opportunity employer. We consider all qualified applicants regardless of race, color, religion, sex, nationality, disability, veteran status, age, sexual orientation, gender identity, or other protected characteristics.

We adhere to legal standards regarding criminal records and provide accommodations for applicants needing assistance during the hiring process. Contact us at SPE_Accommodation_Assistance@spe.sony.com.