Kaufman Rossin Is Hiring An Administrative Assistant

Why We Stand Out 🌟

Looking for a new challenge where your professional and personal goals are not only recognized but actively supported? Kaufman Rossin could be the perfect fit for you!

Our Commitment to People

As one of the top accounting firms in the country, our foundation is built on a "people first" philosophy. In the words of James Kaufman, "we prioritize our people, their development, and their well-being... people see that management is caring and has a priority in their well-being."

Recognized as the Best Place to Work in South Florida over a dozen times, Kaufman Rossin has grown to over 600 employees with offices across the tri-county area. We are also supported by sister entities, Kaufman Rossin Wealth and Kaufman Rossin Alternative Investment Services.

Think You Have What It Takes? 🚀

How You'll Contribute:

We are seeking an entry/junior level Administrative Assistant to support our Kaufman Rossin Alternative Investment Services group! You will be instrumental in ensuring the seamless operation of daily activities and supporting our partner group across multiple regions. This position is onsite at our Miami office. Your responsibilities will include:

• Managing calendars, scheduling meetings, and coordinating conference rooms and onsite meetings.
• Serving as the first point of contact for client and team communications.
• Organizing and maintaining documents, files, and network structures.
• Planning team events, coordinating with vendors, and managing logistics for in-person and virtual gatherings.
• Arranging travel, itineraries, accommodations, and dining for executives and staff.
• Supporting teams across Miami, India, and the Ivory Coast.
• Managing client databases, ensuring accurate information updates, and setting up new client accounts.
• Drafting and maintaining records such as NDAs, proposals, and administrative agreements.
• Ensuring work of high quality with attention to detail, timeliness, responsiveness, professionalism, and confidentiality.

Requirements

What Skills You'll Bring:

• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Familiarity with platforms such as PandaDoc, DOMO, Salesforce, myKR (Interact), Suralink, Concur Solutions, STAR (billing/timesheets/invoices), and CaseWare
• Ability to collaborate effectively with internal departments like Accounting, Business Development, Marketing, KRU, and People Operations
• Skill to manage multiple projects with competing priorities and deadlines
• Excellent organizational skills emphasizing accuracy and consistency
• Outstanding written and verbal communication abilities
• Professional judgment in handling confidential and sensitive information
• Team-oriented mindset with flexibility to support across departments

How You'll Stand Out:

• Experience in Financial Services
• 2-3 years of administrative experience
• Bilingual proficiency in Spanish

Benefits 🎉

We celebrate authenticity at Kaufman Rossin. We are an equal-opportunity employer committed to fostering a workplace that reflects the diversity of our firm and clients. We cherish understanding, acceptance, and celebration among all people, regardless of lifestyle, education, experience, race, ethnicity, age, religion, physical ability, sexual orientation, or gender identity. After all, our differences make us stronger and more unique.