Hebrew College Is Hiring An Administrative Assistant

Join the Dynamic Team at the Betty Ann Greenbaum Miller Center for Interreligious Learning & Leadership! 🌍✨

The Miller Center, part of Hebrew College, is seeking a dedicated Part-time Administrative Assistant to support its mission of fostering interfaith understanding and leadership among diverse communities. This role offers a meaningful opportunity to contribute to a vibrant organization committed to education and collaboration in a culturally rich environment.

About the Miller Center 🏛️

Established in 2016, the Miller Center is committed to equipping current and future religious and ethical leaders with essential knowledge and skills. We promote learning and collaboration among clergy, academics, communal leaders, and students from high school through postgraduate and seminary programs.

Position Overview 📝

• Position: Part-time (20 hours/week) Administrative Assistant
• Pay: $26,000 annually
• Location: Hybrid role (remote and onsite)
• Reports To: Director of the Miller Center

Key Responsibilities 🚀

Scheduling & Director Support 📅

• Proactively manage the Director's calendar, including scheduling and updates
• Send reminders and Zoom links for appointments
• Coordinate all travel and accommodation arrangements
• Assist with contracts for teaching engagements (internal and external)

Team Support 🤝

• Distribute agenda for weekly staff meetings
• Attend meetings, manage hybrid technology setup
• Summarize action items post-meeting
• Maintain electronic files on shared and secure drives
• Collaborate with HR to draft and approve hiring and consulting letters

Development Support 💼

• Participate in bi-weekly development meetings
• Support fundraising follow-up activities
• Review Gifts Reports to track progress
• Prepare materials for grant submissions

Business Office & Budget Support 💰

• Process check requests, POs, and credit card charges with accuracy
• Oversee timely payment of stipends, honoraria, and invoices
• Manage contracts for program retreat spaces
• Coordinate gift and grant coding with development and finance teams

Additional Duties 🔧

• Manage communications related to the Miller Advisory Council, including notifications and invitations
• Perform other administrative tasks to ensure smooth operations

Required Qualifications 🎓

• Bachelor's degree or equivalent required
• Exceptional organizational and multitasking skills
• Strong interpersonal communication skills across all levels
• Flexible, detail-oriented, and able to meet tight deadlines
• Self-motivated with the ability to work independently and in teams
• Experience tracking donations and handling accounts payable
• Proficiency in Microsoft Office Suite
• High professionalism and discretion with sensitive information