A-Staffing Inc. Is Hiring An Accounting And Administrative Assistant

Join Our Team as an Accounting and Administrative Assistant!

We are seeking an experienced and proactive Accounting and Administrative Assistant to support the financial and operational functions of our expanding international luxury resale business. If you thrive in a dynamic environment and possess a versatile skill set, this role offers a unique opportunity to grow with us! 🌟

🌍 Position Overview

• Employment Type: Full-time
• Location: West Hollywood, California (On-site Only)
• Working Hours: 9:30 am to 6:30 pm
• Off Days: 2 days per week, with one fixed on Wednesday
• Role Focus: A comprehensive back-office position handling accounting, HR, administration, compliance, and legal coordination for our US entity, supported by outsourced firms and HQ advisors. Additional assistance may be required during month-end, quarter-end, and audits.

🔑 Key Responsibilities

• Accounting: Manage daily records in QuickBooks with complete documentation and controls.
• Reporting: Prepare monthly management reports, quarterly closing packs, and reconciliation schedules.
• Audit & External Reporting: Collect and compile evidence and schedules for audits and external reports promptly.
• HR & Payroll: Coordinate recruitment, payroll processing, and HR administration with outsourced partners.
• HR Documentation: Maintain employee handbooks, policies, and HR records, ensuring alignment with HQ and advisors.
• Office Administration: Oversee supplies, contractor arrangements, and preparatory tasks for new store openings.
• Compliance: Track and renew licenses, permits, and maintain a compliance calendar; monitor legal updates and coordinate with advisors.
• Coordination: Act as the primary liaison between external accounting, legal, and HR providers, ensuring smooth back-office operations.
• Risk Management: Escalate significant risks or decisions to HQ promptly, ensuring alignment with strategic objectives.

🎯 Minimum Requirements

• At least 5+ years hands-on experience in accounting and back-office functions, including HR, admin, and compliance.
• Strong expertise in QuickBooks, accounting workflows, and reconciliation processes.
• Demonstrated ability to manage a standalone back-office role with external support.
• Knowledge of payroll, employee handbook management, and HR governance.
• Excellent ownership, confidentiality, and skills in meeting deadlines for monthly and quarterly deliverables.
• Clear communication skills in English for cross-functional and external collaborations.

✨ Preferred Qualifications

• Experience with US small-business licensing, permits, and compliance.
• Hands-on coordination with CPA firms, legal counsel, and HR service providers.
• Background in retail, luxury goods, or multi-store operations.
• Japanese language proficiency at JLPT N3 or above is preferred for managerial communication.

💰 Compensation & Benefits

• Salary: $85,000 to $108,000 annually, depending on experience
• Benefits: Comprehensive package including health, dental, and other benefits

🌏 Overseas Training Program

New employees will participate in a 3-month overseas training program in Southeast Asia (Singapore, Indonesia, or Malaysia) from approximately July to September 2026. This includes:

• Monthly salary during the training period
• Full housing support by the company
• Visa assistance for the duration of the training

📚 Training Details & Learning Opportunities

• Develop expertise in luxury brands and resale markets
• Gain hands-on experience in both office and retail store environments
• Learn product evaluation techniques — including material identification, craftsmanship, authenticity checks, and distinguishing counterfeit items