Inside Higher Ed Is Hiring A Research Exchange Coordinator

Exciting Opportunity: Events Specialist at UCLA School Safety Research Exchange 🎉

If you're detail-oriented, skilled in event coordination, and passionate about supporting academic research projects, this position is perfect for you!

Department Overview 🏛️

The UCLA Department of Social Welfare offers comprehensive programs, including:

• Master of Social Welfare (MSW)
• Ph.D. in Social Welfare
• Joint degree options for expanded expertise
• Undergraduate B.A. in Public Affairs, with minors in Public Affairs and Gerontology

Our faculty drive policy, shape practices in welfare, aging, health care, mental health, children, families, and more. The MSW program is a two-year full-time curriculum combining theory, leadership, research, and practical field placements, while the Ph.D. program prepares future scholars. The B.A. program emphasizes public service, critical thinking, and experiential learning, connecting theory with action.

Position Summary ✨

We are seeking a dedicated Events Specialist to support the Hebrew University/UCLA School Safety research exchange. This role involves coordinating meetings, events, and the annual conference, assisting team members, and managing daily operations.

Key Responsibilities 📋

• Event Coordination: Manage pre-event logistics, including arranging speakers' travel, venue booking, catering, lodging, onsite set-up, guest check-in, A/V troubleshooting, and event tear-down at UCLA and external venues.
• Administrative & Financial Tasks: Coordinate travel arrangements, reimbursements, purchases, and quarterly ledger reconciliation in collaboration with faculty and staff.
• Office Management: Oversee space functionality, organization, repairs, supplies, technology, equipment, office space, and keys.
• Research Support: Monitor and initiate research subcontracts with partners in Los Angeles.
• Team Support: Assign tasks, train volunteers and student workers to meet operational needs.

Salary & Benefits 💰

UCLA offers a competitive salary range. Factors influencing the offer include experience, skills, education, and certifications. Benefits start on day one, and tools like the UC Total Compensation Estimator can help you understand the full package. Top-of-range offers are rare, but your experience matters!

Learn more about benefits here.

Qualifications ⭐

• Preferred: Experience managing event logistics, familiarity with UCLA procurement systems (BruinBuy, Concur), and web-based registration tools (Eventbrite).
• Required: Strong interpersonal and written communication skills, proficiency in computer systems (Windows, Microsoft Office, Google Drive, Airtable).
• Ability to work independently, manage time effectively, prioritize tasks, and represent UCLA/UH with professionalism.
• Patience when working with diverse communities speaking Arabic, Hebrew, English, and Spanish.

Special Conditions for Employment 🛡️

• Successful background check and Live Scan verification required.
• Candidate must be at least 18 years old.
• Inoculation against COVID-19 and flu vaccines required.

Schedule & Additional Details 🕘

Work Hours: 8:00 a.m. – 5:00 p.m.

Union Policy: 99-Policy Covered

Find the full position description here.