Speedling Incorporated Is Hiring A Bilingual Administrative Assistant

Discover a rewarding opportunity with Speedling, a leading industry provider of high-quality transplants and agricultural products, committed to fostering growth and success for our customers and employees alike. 🚀

Salary Range: $ To $

Who We Are

At Speedling, we are driven by our customers' success. We believe the vegetables grown in our greenhouses are the same as those on your table, and our flowers brighten stores nationwide. Our EPS facility supports local fish farmers by providing containers vital for their shipments and expansion.

With over 50 years of industry leadership, we possess the expertise to meet the evolving needs for high-quality transplants, ornamentals, and vegetative propagated products. Every day, we strive to improve, innovate, and deliver the best products at the most competitive prices. 🌱🌸🐟

The agricultural industry is unique in its camaraderie and shared goals—at Speedling, we want to be your partner in growth. We are here to help you succeed!

This Position Is For You If:

• You are bilingual in English and Spanish, fluent in both, with excellent communication skills.
• You are a master multitasker with an upbeat attitude and professional presence.
• You can assist management and visitors by handling office tasks, providing courteous assistance via phone, email, and in person.
• You are a helpful, positive, and proactive team member.

Job Summary

To succeed as a bilingual administrative assistant, candidates should be professional, attentive, and accurate. Being prepared and responsive to challenges is essential. Comfort with computers, office procedures, and excellent verbal and written bilingual communication (English/Spanish) are required. Above all, a genuine desire to meet others’ needs is key. 😊

Summary of Essential Job Functions

• Manage daily administrative tasks for the President, Executive, and Sales Teams, including preparing background info and supporting documents for meetings, appointments, and conferences.
• Maintain efficient communication channels internally and externally regarding Speedling’s plans and priorities.
• Handle all incoming and outgoing correspondence, ensuring deadlines are met through follow-up.
• Arrange travel plans and process related expense reports as needed.
• Take minutes at meetings and follow up on action items, offering support to the Executive Team.
• Maintain Board resolutions, official files, and uphold Speedling’s document retention policies.
• Perform data entry for labor trackers, update schedules in the T&A system, and prepare monthly calendars for employee birthdays and anniversaries.
• Participate in the Employee Enrichment/Wellness Committee.
• Assist employees as necessary.
• Handle confidential and sensitive information with tact, professionalism, and diplomacy.

Minimum Requirements

• Bachelor’s degree preferred
• 5+ years of experience
• Fluent bilingual proficiency in English and Spanish (spoken and written)
• Expertise in MS Office applications
• Clear criminal background and drug-free status
• Willingness to work nights and/or weekends if required
• Proactive, self-motivated, able to work independently
• Ability to tolerate greenhouse elements such as heat, cold, water, and dirt

What We Offer

Our Employees Are Our #1 Asset!

• Competitive salary
• Mentoring from outstanding colleagues
• Comprehensive medical and dental insurance
• Company-paid life and pet insurance
• 401(k) plan with a healthy company match
• Paid vacation and holidays